Records you must keep
To work out your fuel tax credits accurately and to support your claims, you must keep accurate records.
Now that many fuel tax credit rates are changing each year it is even more important to keep good records. You need to show the type of fuel you acquired and the business activities you use it in, such as whether it was for on-road or off-road activities.
You also need to keep records of when the fuel was acquired as this will tell you what fuel tax credit rate to use for each fuel when you work out your fuel tax credits.
You must have business and tax records that show which activities your business is carrying out as well as records to support your actual claim.
Records that show your business activities include:
- business expenses that relate to eligible activities
- sales and production records
- lease documents for agricultural land or equipment
- share farming contracts
- vehicle and equipment use and maintenance records
- work contracts
- government requirements - such as licences.
Records that support your claims for fuel tax credits include:
- tax invoices for fuel you have acquired including when it was acquired
- bank statements
- records of how you used the fuel and any that was lost, stolen or otherwise disposed of
- records showing how you have worked out your fuel tax credits - the worksheet we send you with your BAS is a useful record to keep.
For heavy diesel vehicles manufactured before 1 January 1996 and used on a public road, your records must show you meet one of the environmental criteria - for example, you service your vehicle according to an approved maintenance schedule.
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For more information about the environmental criteria for heavy diesel vehicles, refer to:
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If you claim less than $300 in fuel tax credits in a year, you do not have to keep records showing you acquired fuel. However, the fuel you acquire must be for use in an eligible business activity.
The records must be in English (or easily translated into English) and you must keep them for five years after you make the claim. You do not need to send your records to us unless we ask you to.
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For more information about the records you must keep to support your claims, refer to Fuel Tax Determination FTD 2006/2 Fuel tax: what records are required to be kept by taxpayers to substantiate a claim for a fuel tax credit?
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Sections within Working out your fuel tax credits
Last Modified: Wednesday, 12 December 2012