The role of the chair is to ensure the CCC operates effectively to meet its purpose as defined in the terms of reference of the forum.
The ATO will provide reasonable resources to ensure the chair and secretariat can meet commitments made to the CCC's operations in line with agreed budgets.
Members will meet their own costs of attendance at meetings.
The ATO will meet all hospitality costs associated with the forum.
The ATO will host all meetings.
ATO attendees will be funded by their own business lines.
Frequency and timing of meetings
Meetings will be held at four monthly intervals.
The venue of each meeting will be determined in consultation with members.
The secretariat provides ongoing coordination, record-keeping and liaison with members for all matters to do with the operation of the forum.
Draft minutes and action items arising from meetings are circulated for comment as soon as possible following each meeting. Members are given the opportunity to provide feedback.
Once endorsed, the meeting minutes are published on the ATO website.
An electronic version of minutes, agendas, membership lists and relevant correspondence is kept in a share drive which is accessible to the chair, secretariat and relevant business area.
Risks and issues management
The chair of the forum identifies risks and significant issues. The chair ensures that:
- records associated with risks and issues are appropriately maintained in accordance with ATO procedures
- corporate risks and systemic issues are communicated to relevant key stakeholders in the ATO
- risks are appropriately assessed and mitigation strategies implemented as deemed necessary
- issues are appropriately escalated to relevant subcommittees, tracked and reported back to members on a regular basis.
Minutes are provided in draft to the members of the forum for review. Final minutes are approved by the chair and published on the ATO website.
The chair is responsible for communicating decisions to members and other key stakeholders within the ATO and recognised professional associations.
Members must ensure that the secretariat has current contact details and is advised of any specific communication requirements.
Members can contact the secretariat for more information.
The chair is responsible for the hospitality expenses (including venue hire).
Unless otherwise directed by the Commissioner of Taxation, payment of expenses incurred in attending committee meetings will not be made.
Escalation of issues
A risk and issues register has been established. Records relevant to identified risks and issues are maintained by the secretariat in accordance with Corporate Management Practice Statement PS CM 2003/02 Risk and issues management.
Conflicts of interest and roles procedures
Any perceived conflict of interest and/or roles must be declared by all members to the chair as soon as they arise.
Review and assurance
The CCC is reviewed annually in conjunction with annual assurance processes. Reviews are conducted by the chair in consultation with members and key stakeholders - and in accordance with the Committee Management Practice Statement (PS CM 2006/06).
Assurance must be provided by the chair to the ATO Deputy Commissioner, Governance and Government Relations by 31 March each year.
Last Modified: Wednesday, 15 May 2013