• Annual report compliance index

    Ref

    Description

    Requirement

    Reference

    8(3) & A.4

    Letter of transmittal

    Mandatory

    Letter of transmittal

    A.5

    Table of contents

    Mandatory

    What’s inside

    A.5

    Index

    Mandatory

    237, 241

    A.5

    Glossary

    Mandatory

    Glossary

    A.5

    Contact officer(s)

    Mandatory

    inside cover

    A.5

    Internet home page address and Internet address for report

    Mandatory

    inside cover

    9

    Review by Secretary

    9(1)

    Review by departmental secretary

    Mandatory

    Commissioner’s review

    9(2)

    Summary of significant issues and developments

    Suggested

    Commissioner’s review

    9(2)

    Overview of department's performance and financial results

    Suggested

    Commissioner’s review

    9(2)

    Outlook for following year

    Suggested

    Commissioner’s review

    9(3)

    Significant issues and developments – portfolio

    Portfolio departments – suggested

    na

    10

    Departmental overview

    10(1)

    Role and functions

    Mandatory

    Overview

    10(1)

    Organisational structure

    Mandatory

    Organisational structure

    10(1)

    Outcome and program structure

    Mandatory

    Program structure

    10(2)

    Where outcome and program structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change

    Mandatory

    na

    10(3)

    Portfolio structure

    Portfolio departments – mandatory

    na

    11

    Report on performance

    11(1)

    Review of performance during the year in relation to programs and contribution to outcomes

    Mandatory

    Part 02 Performance reporting

    11(2)

    Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements

    Mandatory

    Program performance

    11(2)

    Where performance targets differ from the PBS/ PAES, details of both former and new targets, and reasons for the change

    Mandatory

    na

    11(2)

    Narrative discussion and analysis of performance

    Mandatory

    Part 02 Performance reporting

    11(2)

    Trend information

    Mandatory

    Part 02 Performance reporting

    11(3)

    Significant changes in nature of principal functions/ services

    Suggested

    na

    11(3)

    Performance of purchaser/provider arrangements

    If applicable, suggested

    na

    11(3)

    Factors, events or trends influencing departmental performance

    Suggested

    Part 02 Performance reporting

    11(3)

    Contribution of risk management in achieving objectives

    Suggested

    Planning and reporting, Risk management

    11(4)

    Social inclusion outcomes

    If applicable, mandatory

    Workplace diversity

    11(5)

    Performance against service charter customer service standards, complaints data, and the department's response to complaints

    If applicable, mandatory

    Service standardsCommunity perceptions

    11(6)

    Discussion and analysis of the department's financial performance

    Mandatory

    Financial management

    11(7)

    Discussion of any significant changes from the prior year, from budget or anticipated to have a significant impact on future operations.

    Mandatory

    Financial management

    11(8)

    Agency resource statement and summary resource tables by outcomes

    Mandatory

    Appendix 12: Agency resource statement

    12

    Management and accountability

     

    Corporate governance

    12(1)

    Agency heads are required to certify that their agency comply with the Commonwealth Fraud Control Guidelines.

    Mandatory

    Letter of transmittal

    12(2)

    Statement of the main corporate governance practices in place

    Mandatory

    External scrutiny and governance

    12(3)

    Names of the senior executive and their responsibilities

    Suggested

    Commissioners, Organisational structure, Key management committees

    12(3)

    Senior management committees and their roles

    Suggested

    Key management committees

    12(3)

    Corporate and operational planning and associated performance reporting and review

    Suggested

    Planning and reporting

    12(3)

    Approach adopted to identifying areas of significant financial or operational risk

    Suggested

    Risk management

    12(3)

    Policy and practices on the establishment and maintenance of appropriate ethical standards

    Suggested

    Ethics and values

    12(3)

    How nature and amount of remuneration for SES officers is determined

    Suggested

    Senior executive remuneration

     

    External scrutiny

    12(4)

    Significant developments in external scrutiny

    Mandatory

    External scrutiny and governance, Parliamentary committees, Scrutineers, Appendix 5: External scrutineers' reports

    12(4)

    Judicial decisions and decisions of administrative tribunals

    Mandatory

    Resolving disputes, Appendix 4: Strategic litigation

    12(4)

    Reports by the Auditor–General, a Parliamentary Committee or the Commonwealth Ombudsman

    Mandatory

    Parliamentary committees, Appendix 5: External scrutineers' reports

     

    Management of human resources

    12(5)

    Assessment of effectiveness in managing and developing human resources to achieve departmental objectives

    Mandatory

    Workforce management

    12(6)

    Workforce planning, staff turnover and retention

    Suggested

    Appendix 8 Workforce demographics, Workforce management

    12(6)

    Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and AWAs

    Suggested

    Enterprise agreement 2011

    12(6)

    Training and development undertaken and its impact

    Suggested

    Learning and development initiatives

    12(6)

    Work health and safety performance

    Suggested

    Health and safety

    12(6)

    Productivity gains

    Suggested

    Productivity gains

    12(7)

    Statistics on staffing

    Mandatory

    Appendix 8: Workforce demographics

    12(8)

    Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs

    Mandatory

    Enterprise agreement 2011 

    12(9) & B

    Performance pay

    Mandatory

    Remuneration, Table 4.20 SES performance payments for 2011–12, paid in 2012–13

     

    Assets management

    12(10)–(11)

    Assessment of effectiveness of assets management

    If applicable, mandatory

    Asset management

     

    Purchasing

    12(12)

    Assessment of purchasing against core policies and principles

    Mandatory

    Procurement

     

    Consultants

    12(13)–(24)

    The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website.

    Mandatory

    Consultants

     

    Australian National Audit Office Access Clauses

    12(25)

    Absence of provisions in contracts allowing access by the Auditor-General

    Mandatory

    Consultants

     

    Exempt contracts

    12(26)

    Contracts exempt from the AusTender

    Mandatory

    Consultants


    Financial statements

    13

    Financial Statements

    Mandatory

    Part 05 Financial statements


    Other mandatory information

    14(1) & C.1

    Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011)

    Mandatory

    Health and safety

    14(1) & C.2

    Advertising and market research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns

    Mandatory

    Appendix 9: Advertising, direct mail, media placement and market research

    14(1) & C.3

    Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999)

    Mandatory

    Environmental performance, Minimising consumption

    14(1)

    Compliance with the agency's obligations under the Carer Recognition Act 2010

    If applicable, mandatory

    na

    14(2) & D.1

    Grant programs

    Mandatory

    Grants

    14(3) & D.2

    Disability reporting – explicit and transparent reference to agency-level information available through other reporting mechanisms

    Mandatory

    Appendix 7: Access and inclusion

    14(4) & D.3

    Information Publication Scheme statement

    Mandatory

    Freedom of information

    14(5) & D.4

    Spatial reporting – expenditure by program between regional and non-regional Australia

    If applicable, mandatory

    Table 4.30 Spatial reporting outcomes, 2012–13

    14(6)

    Correction of material errors in previous annual report

    If applicable, mandatory

    Appendix 13: Corrections

    E

    Agency Resource Statements and Resources for Outcomes

    Mandatory

    Appendix 12: Agency resource statement

    F

    List of Requirements

    Mandatory

    Annual report compliance index

      Last modified: 10 Oct 2014QC 42757