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  • Your integrity matters

    Why we conduct pre-engagement integrity checks

    We conduct pre-engagement integrity checks for all candidates.

    These checks are done because we have an obligation to the community to ensure that our people and others who access our information or premises, are suitable for such access.

    You are required to supply personal information which allows us to complete this check.

    Where you do not engage in this process, or fail to supply personal information, or fail to satisfy our pre-engagement integrity check, you will not be engaged, or may have your contract or services terminated.

    We are authorised by the Public Service Act 1999 to ask for this information.

    The pre-engagement check

    The pre-engagement integrity check consists of:

    • proof of identify, including change of name if applicable
    • Australian criminal records check
    • five-year residential address footprint.

    There are additional checks required for roles that are APS 6 or above, or identified as higher risk roles:

    • confirmation of declared educational qualifications and professional memberships
    • bankruptcy register search
    • directorship search
    • previous employment conduct check
    • digital footprint.

    Some roles within our organisation also require a security clearance which is in addition to the pre-engagement check. You will be advised if this applies to you.

    What you need to do

    In most circumstances, you will submit this information electronically at the end of the selection process. Occasionally you will be asked to undergo this check at the same time as the selection process.

    Current ATO casual or non-ongoing employees or contractors

    In some circumstances you will need to renew your pre-engagement integrity check. You will be notified if this is required.

    All other candidates

    You should begin gathering the following proof of identity documents in the event that you are successful.

    Proof of identity documentation

    You will need to provide a document from each of the following sections.

    A copy of one of the following:

    If you are an Australian citizen you must provide a copy of one of either:

    • your full Australian birth certificate issued by the Registry of Births, Deaths and Marriages (extracts of a birth certificate and commemorative birth certificates are not acceptable), or
    • your Australian citizenship certificate (providing both the front and the back of the certificate).

    A copy of one of the following:

    • current Australian passport
    • current licence or permit issued under a law of the Australian Government, a state or a territory (for example, an Australian drivers licence; a copy of the front of the license is required, and back of the licence where address details exist)
    • current Proof of Age card
    • current Australia Post Keypass Identity card
    • current Department of Home Affairs (DHA)External Link Immicard.

    A copy of one of the following:

    • your current Medicare card
    • a current identification card issued by the Australian Government, a state or a territory as evidence of entitlement to a financial benefit (for example, a Centrelink pensioner concession card or Health care card)
    • a current security guard/crowd control licence
    • a tertiary identification card
    • a private health care card
    • a current credit card or bank card
    • a bank account statement dated within the last six months.

    A copy of one of the following:

    • evidence of current residential address (used only to provide evidence of residential address if not provided in the above documents)
      • property lease/rental agreement
      • Electoral roll registrationExternal Link
      • an account from a utility, such as electricity, phone, gas, superannuation, insurance, motor vehicle registration or land rates notice dated within the last six months.
       

    If you were born in Australia on or after 20 August 1986

    You must provide a copy of one of the following (if not already supplied):

    • your current Australian passport
    • if you have previously supplied your full birth certificate, you will also need to provide evidence of one parent’s Australian citizenship or permanent residency at the time of your birth.

    This evidence can be any one of the following:

    • one parent’s Australian birth certificate
    • one parent’s Australian passport that that was issued prior to your birth
    • one parent’s certificate of Australian citizenship issued prior to your birth
    • proof of one parent’s permanent residency at the time of your birth (for example, a passport showing a permanent entry stamp into Australia prior to your birth).

    Note: If you are unable to provide any of the above you must apply to the Department of Home Affairs (DHA) for a Certificate of evidence of Australian citizenship.

    See also:

    Change of name documentation

    You must provide official name change documentation for each and every name change. Provide one of the following documents to substantiate your change of name:

    • Australian Marriage certificate issued by the Registry of Births, Deaths and MarriagesExternal Link with the identification/registration number clearly visible
      • Note: Marriage certificates provided at your marriage ceremony cannot be accepted as they do not include identification/registration numbers. If you do not have a certificate issued by the relevant Births, Deaths and Marriages State Registry you will need to apply for one from the relevant State Registry
       
    • overseas marriage certificate issued by official authority
    • decree nisi/decree absolute
    • deed poll
    • re-issued birth certificate with name change documented
    • an official name change document issued by the Registry of Births, Deaths and MarriagesExternal Link.

    If you use another name that is different to the name on your official documentation, for example, where you have not changed your name legally by marriage, divorce or deed poll, you need to complete a statutory declaration stating why the name is different.

    Certified copies of qualifications

    If you declared any qualifications in support of your application you will be required to provide a certified copy.

    Last modified: 20 Jul 2018QC 56296