• Attention

    Warning:

    This information may not apply to the current year. Check the content carefully to ensure it is applicable to your circumstances.

    End of attention

    Records you must keep

    Attention

    Warning:

    This information may not apply to the current year. Check the content carefully to ensure it is applicable to your circumstances.

    End of attention

    To work out your fuel tax credits accurately and to support your claims, you must keep complete and accurate records.

    Now that many fuel tax credit rates are changing regularly, it is even more important to keep good records. You need to show the type and quantity of fuel you acquired and the business activities you use it in, such as whether it was for travelling on a public road or in other eligible activities.

    You also need to keep both the following:

    • records of when the fuel was acquired and how you use it, because generally this will help you work out the correct fuel tax credit rate for each fuel
    • records which support any fair and reasonable method you have applied to work out the amount of fuel used.

    You must have business and tax records that show which activities your business is carrying out, and records to support your actual claim.

    Records that show your business activities include:

    • business expenses that relate to eligible activities
    • sales and production records
    • lease documents for agricultural land or equipment
    • sharefarming contracts
    • vehicle and equipment use and maintenance records
    • work contracts
    • government requirements, such as licences.

    Records that support your claims for fuel tax credits include:

    • tax invoices for fuel you have acquired, including when it was acquired and the quantity
    • bank statements
    • records of how you used the fuel and any that was lost, stolen or otherwise disposed of
    • records showing how you have worked out your fuel tax credits – the worksheet we send you with your BAS is a useful record to keep.

    For heavy diesel vehicles manufactured before 1 January 1996 and used on a public road, your records must show you meet one of the environmental criteria – for example, you service your vehicle according to an approved maintenance schedule.

    Find out more

    For information about the environmental criteria for heavy diesel vehicles, refer to Heavy vehicles.

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    If you claim less than $300 in fuel tax credits in a year, you do not have to keep records showing you acquired fuel – however, the fuel you acquire must be for use in an eligible business activity.

    The records must be in English (or easily translated into English) and you must keep them for five years after you make the claim. You do not need to send your records to us unless we ask you to.

    Find out more

    End of find out more
      Last modified: 19 Sep 2014QC 41272