• Motor vehicle expense records

    The records you need to keep about your motor vehicle expenses will depend on the method you use to calculate your claim.

    Motor vehicle expenses records

    Method

    Who can use it

    Records required

    Cents per km

    If your business travel is 5,000 business kilometres per vehicle each year or less

    • Ownership
    • Details of how you calculated your claim

    12% of cost of vehicle

    If your business travel exceeds 5,000km each year

    • Ownership
    • Loan or lease details
    • Cost of vehicle
    • Details of how you determined your business travel would exceed 5,000km per annum

    One-third actual expenses

    If your business travel exceeds 5,000km each year

    • Ownership
    • Loan or lease details
    • Maintenance expenses for servicing, repairs
    • Registration and insurance
    • Fuel & oil expenses – keep receipts or estimate based on odometer records at the start and end of the period you had the car during the year
    • Details of how you determined your business travel would exceed 5,000km per annum

    Actual expenses

    (Log book method)

    Anyone

    • Ownership
    • Loan or lease details
    • All maintenance expenses(for servicing and repairs)
    • Registration and insurance
    • Fuel & oil expenses – keep receipts or estimate based on odometer records at the start and end of the period you had the car during the year
    • A logbook covering a continuous period of at least 12 weeks
    • A record of the total kilometres you travelled during the logbook period, based on odometer readings
    • Odometer readings at the start and end of each income year you use the logbook method

    See also:

    Last modified: 22 Jan 2016QC 43033