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  • Quarterly TFN/ABN reporting

    Investment bodies are required to lodge a Quarterly tax file number (QTFN) and Australian business number (ABN) report for any quarter in which they accept a new TFN or ABN quotation from an investor. For each investment referred to, the report should include the:

    • investor's full name and address
    • investor's TFN or ABN
    • investment reference number (if any).

    If no TFNs or ABNs were quoted during the reporting period, a nil QTFN report is not required to be lodged.

    On this page:

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    How to lodge

    You can lodge your QTFN report online through our portals:

    To lodge the QTFN report electronically using File transfer you need to create a QTFN report file from your software in a format and version that complies with the Quarterly tax file number (QTFN) and Australian business number (ABN) report specificationExternal Link.

    If you have fewer than 1,000 TFN or ABNs to report, you can prepare a spreadsheet that complies with the Quarterly tax file number (QTFN) and Australian business number (ABN) reports PC spreadsheet specificationExternal Link. The spreadsheet is lodged using Portal Mail.

    Spreadsheets lodged with us must not be password protected, encrypted or compressed into a zip file.

    To lodge your spreadsheet via Business or Tax Agent Portal Mail:

    • create a new message
    • select topic: Lodge Report
    • select subject: Quarterly Tax File Number Report lodgment – PC spreadsheet
    • for the Tax Agent Portal only, select enquiry and client details
    • for the Business and Tax Agent Portal, include the following detail in the message field
      • registered name of investment body
      • investment body trading name
      • investment body ABN
      • investment body branch number
      • investment body address
      • period of report
      • contact name, telephone number and email address
       
    • attach the QTFN PC spreadsheet
    • send the message
    • on screen confirmation will be provided once the message has been sent.

    Further quality checks will be undertaken internally and contact may be made via return Portal Mail or via a phone call.

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    Due date

    You need to lodge the report no later than 28 days after the end of each quarter. For example, the report for TFNs and ABNs accepted during the quarter ending on 31 March should be lodged no later than 28 April.

    Include only the TFNs and ABNs quoted during the previous quarter (reports must not be 'year to date').

    Applying for an extension

    If you are unable to lodge a QTFN report by the due date, you can apply for an extension of time. The application must be submitted before the report due date via Business or Tax Agent Portal Mail.

    How to apply for an extension of time to lodge:

    • in Portal Mail create a new message
    • select topic: Lodge Report
    • select subject: Quarterly Tax File Number Report extension of time
    • for the Tax Agent Portal only, choose client details
    • for the Business and Tax Agent Portal, include the following detail in the message field
      • ABN
      • investment body name
      • reasons for the application
      • quarter of the financial year of the application
      • the date by which the reporter will be able to supply the QTFN report
       
    • send the message
    • on screen confirmation will be provided once the message has been sent.

    A response to your application will be sent via return Portal Mail.

    You are able to set up email notifications to alert you to new mail items sent by the ATO.

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    How we use report information

    We check that the reported TFNs and ABNs are correct and, if necessary:

    • provide you with a corrected TFN
    • advise you that a correct TFN or ABN could not be identified and the investor is 'deemed not to have quoted'
    • advise the investor of any of the above actions.

    Updating your registration details

    To update the contact details for your investment body, or register the details of a new investment body, you can:

    • phone us on 13 28 66
    • send us an email.

    TFN and ABN algorithms

    The TFN and ABN algorithms are mathematical formulas that test the validity of numbers quoted as TFNs or ABNs. We recommend you use these algorithms in your software to minimise errors and the need for follow-up contact between your organisation, your clients and us.

    Using the algorithms doesn't remove your organisation's obligation to lodge quarterly TFN and ABN reports.

    The TFN algorithm is available only to organisations with a bona fide business need to test the validity of the number quoted by an investor as a TFN.

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    Last modified: 15 Aug 2018QC 49995