• Motor vehicle expenses

    Private rulings and objections

    This page lists the documents and information we usually need to process private rulings and objections.

    Please send the following documents and information with your:

    Disregard the documents and information on this page that you have previously provided.

    Supporting document requirements

    • Provide full details of the travel legs you want to claim travel for
    • Details as to whether the car used to undertake the travel is owned or leased by you
    • What method of claiming car expenses will you use?
    • The make, model and engine capacity of the car
    • Whether a travel allowance or reimbursement is paid to cover the travel expenses, including who paid the allowance, how it is calculated and how it is administered
    • Will you keep documentary evidence?
    • Is travel an essential part of your duties? Provide details
    • Will you visit more than one work site each day? If yes, how many?
    • When and how are you advised which work site you will attend on any given day?
    • Provide details of any regular work patterns - each week, fortnight or month
    • Provide an example of a typical day, including travel legs and the work pattern
    • Details of whether you travel directly between home and work or make stops along the way
    • Are you required to carry bulky equipment? If yes
      • What is the equipment you carry and how does this relate to your employment?
      • Why is it necessary for you to carry the equipment home?
      • What is the size (length, width, depth and height) and the weight of each item of bulky equipment?
      • What type of storage does your employer provide for equipment? Provide specific details (including details of the security of the storage area)
       
    • Is your home a base of operations? If yes
      • Does your employer provides you with a place to work? If yes, provide details
      • Does your employer require you to work from home?
      • What duties do you undertake at home?
      • Why is the work undertaken at home?
      • How are your home-based operations set up - for example, do you have a separate room, is it used exclusively for work, and does anyone else use the room?
      • How long do you work at home each week?
      • When travelling, do you commence work before leaving home? If yes, provide details of the nature and extent of the activities you undertake at home
       
    • Are you 'on call'? If yes
      • Do you commence work before leaving home? If yes, provide details of the nature and extent of the activities you undertake at home
      • Why is the work undertaken at home?
      • Does your employer require you to be on call?
       
      Last modified: 28 Sep 2006QC 19071