Rental property deductions

Private rulings and objections

This page lists the documents and information we usually need to process private rulings and objections.

Please send the following documents and information with your:

Disregard the documents and information on this page that you have previously provided.

Supporting document requirements

  • When did you sign the contract to purchase the property?
  • Provide details of the owners of the property including
    • the owners' names
    • whether the property is owned as joint tenants or tenants in common, and
    • the percentage ownership interests according to the title
  • What was the purchase price of the property?
  • When did you first make the property available for rent?
  • Provide details of whether the property was available for rent for the entire income year in which you are requesting the private ruling
  • Provide details of who organises the renting of the property (for example, you or an estate agent)
  • Provide details of your relationship to the tenants (for example, family, friend, business associate or landlord/tenant)
  • Is the property leased for a market rate of rent?
  • How was the rental charge determined?
  • Detail any periods when the property has been vacant and why
  • Detail when you have used the property over the last three years
  • Details of any other times when the property has been occupied but no rent has been charged

Interest expenses

  • How did you finance the purchase of the property?
  • Provide details of the kind of loan you chose to finance the purchase - for example, overdraft, split loan, fixed interest or interest only loan
  • In whose name is/are the loans in relation to each property?
  • Have the names on the loan changed since you purchased the property?
  • If the loan has been refinanced, give details - for example, when and the type of original loan
  • If there was any outstanding loan on the property when you decided to refinance, provide details of how much was outstanding
  • Provide full details of any use of the loan funds other than for the purchase of the rental property


  • Who paid/will pay the expense?
  • Detail the work undertaken and the circumstances leading to the repair
  • If the repair was made to a separate item at the property, provide details as to whether the whole item was repaired or only a part/section of the item. For example, was the whole fence repaired or only a section of the fence?
  • Provide details of whether the item is an inseparable part of the property
  • Provide details of whether the item is separately identifiable as a principal item of capital equipment
  • Provide details of when the item was originally acquired or built
  • Provide details of the condition of the item when it was acquired or built
  • When was the defect identified?
  • Provide details of any modifications done
  • Provide details of any other work undertaken at the same time
  • Provide details of any advantages the new work has over the original
  • What is the item used for?
  • Provide details of what the item was originally made from and what it consisted of
  • What materials were used to repair the item?
  • Who carried out the repair?
  • Are you entitled to claim a deduction for the decline in value of the item?
  • Provide details of any insurance or other type of payment you will receive
  • Will you keep written evidence to support your claim?
    Last modified: 30 Jan 2013QC 18972