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  • Effective management of FBT administration by government organisations

    The following tables summarise better practices your government organisation can adopt to establish appropriate frameworks for the effective management of FBT obligations. These practices are discussed further down.

    Identify and assess FBT risks

    Action to implement

    When to review

    Documentation

    Review the extent and nature of your government organisation's FBT obligations

    Annually

    Details of outcomes of review

    Conduct a review of your organisation’s FBT risks

    Annually or on a restructure

    FBT risk register

    Establish and maintain an effective FBT control environment

    Action to implement

    When to review

    Documentation

    Assign responsibility for the management of FBT

    Regularly

    Organisational structure and responsibilities (including who the signatory is on FBT returns)

    Establish and review policies and procedures

    Regularly to ensure that they reflect:

    • current legislation
    • ATO guidance
    • entity requirements
    • any improvements identified by a post-lodgment review
     

    Policies and procedural documents relating to FBT

    Establish and review information systems

    Annually

    Commercial software products or internally developed systems

    Identify and address training needs

    Regularly in particular where roles and responsibilities change and where there have been changes in FBT law

    Training materials and records of attendance at external training

    Engage with stakeholders

    Action to implement

    When to review

    Documentation

    Communicating with employees

    On commencement and cessation of employment and receipt of benefits

    Training, intranet material and payment summaries

    Communicating with other work areas

    Regularly

    Details of arrangements for communicating FBT information to all relevant work areas within the organisation

    Contract arrangements with service providers and external advisers

    Communicating with external organisations

    As required

    Details of communications and advice received

    Review the effectiveness of FBT administration

    Action to implement

    When to review

    Documentation

    Internal reviews

    Pre and post lodgment of FBT return

    Details of outcomes of review and issues log

    Independent reviews

    As required

    Details of outcomes of review

      Last modified: 06 Feb 2018QC 18627