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  • Monthly business declarations for JobKeeper Fortnights in March need to be completed by 14 April 2021 to receive final JobKeeper payments. The JobKeeper Payment scheme finished on 28 March 2021.

    Step 2: Identify your eligible employees

    Key points:

    • You, or your registered tax or BAS agent, must identify each eligible employee and the eligible business participant that you will claim the JobKeeper Payment for.
    • You only need to complete the identify step once. Ensure you include  
      • all employees who are eligible or have the potential to be eligible for JobKeeper in coming months
      • the business participant (if eligible).
       
    End of example

    On this page:

    Before you start

    Make sure you have completed Step 1: Enrol for the JobKeeper payment and Check actual decline in turnover.

    Make sure you meet the eligibility requirements.

    Make sure you have the name, tax file number (TFN) and date of birth details for the eligible business participant and any additional eligible employees you want to identify.

    Determine the payment rate (tier 1 or 2) that you are eligible to claim for the eligible business participant and each of your eligible employees. You must pay your eligible employees at least the JobKeeper amount in the JobKeeper fortnight to claim the JobKeeper payment for that fortnight.

    Eligible employees must have completed and returned a JobKeeper employee nomination notice.

    If you are adding an eligible business participant, they must have completed an eligible business participant nomination notice. Check the payment rate that you are eligible to claim for the eligible business participant. If you are claiming the higher rate, your eligible business participant must have provided you with a written declaration that they spent at least 80 hours actively engaged in your business during their reference period, prior to you claiming.

    If you want your registered tax or BAS agents to do this step for you, talk to them and nominate them to act on behalf of your business.

    Important: You cannot save the form while you are working on it and you cannot edit it once it is submitted. Read the instructions carefully to make sure you have all the information you need.

    Identify your eligible employees

    How you identify your eligible employees depends on your number of employees:

    You have 40 employees or less

    If you have 40 employees or less, you need to identify your employees in the Business Portal. Follow these steps:

    • Determine the payment rate (tier 1 or 2) you are eligible to claim for each of your eligible employees and/or eligible business participant.
    • Have your eligible employees’ tax file number (TFN) and date of birth details handy before you log in
    1. Log in to the Business Portal
    2. Confirm eligible business participant
    3. Identify your eligible employees.
    1. Log in to the Business Portal
    • Log in to the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    2. Confirm eligible business participant
    • Select No if you are not identifying an eligible business participant.
    • Select Yes if you want to identify an eligible business participant.
    • Enter the eligible business participant’s tax file number (TFN) and date of birth.
    • Select Confirm then Save.
    • Select the eligible JobKeeper status for the business participant. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you’re claiming for the eligible business participant.
    • Select the payment rate (tier 1 or 2) that you are claiming for the eligible business participant and make sure you have evidence of their active engagement in the business.

    Screenshot of enrolment form statement about JobKeeper status, with an option list. In this case, the option ‘Claim FN 14 and 15’ and payment type ‘Tier 1’ are selected.

    Examples of available JobKeeper status options:

    • Not claiming yet – the business participant is one of the following:  
      • not currently eligible
      • not claiming for this month’s JobKeeper fortnights.
       
    • Claim FN 14 and 15 – the business participant is claiming both JobKeeper fortnights in this month.
    • Claim only FN 14 – the business participant is claiming fortnight 14 only. They are not eligible to claim fortnight 15.
    • Claim from FN 15 – the business participant is claiming fortnight two only. They are not eligible to claim fortnight one.

    Available payment rate options are:

    • Tier 1 – 80 hours or more in reference period – the eligible business participant was actively engaged in your business for 80 hours or more in February 2020.
    • Tier 2 – less than 80 hours in reference period – the eligible business participant was actively engaged in your business for less than 80 hours in February 2020
    3. Identify your eligible employees
    • Select Yes to add eligible employees.
    • You will be asked if you have more than 40 employees. Select No to indicate you have 40 employees or less. This will allow you to add their details into the form.

    Note: If you do have more than 40 employees, go to You have more than 40 employees.

    Screenshot of enrolment form question ‘Do you want to add eligible employees?*’ with the answer ‘Yes’ selected.

    • Add up to 40 eligible employees using their tax file number (TFN) and date of birth.
    • Select Confirm then Save to add your eligible employee to the list.
    • Select a JobKeeper status for each of your eligible employees to identify the JobKeeper fortnights you’re claiming for them.
    • Select a payment rate (tier) for each of your eligible employees.

    Screenshot of enrolment form where you can add other employees and fields to type in each additional employee’s details.

    Examples of available JobKeeper status options:

    • Never eligible – the employee is not eligible and you will never be able to claim for them. After you lodge, these employees will be removed as potentially eligible employees.
    • Not claiming yet – you are not claiming for the employee now, but may claim later. For example they are on maternity leave and will be returning to work in November.
    • Claim FN 14 and 15 – you have paid at least the JobKeeper amount to this employee in both fortnights and are claiming those fortnights.
    • Claim only FN 14 – you have paid at least the JobKeeper amount to this employee in fortnight 14 only and are claiming fortnight 14.
    • Claim from FN 15 – you have paid at least the JobKeeper amount to this employee in fortnight 15 only and are claiming fortnight 15.

    Available payment rate options are:

    • Tier 1 – 80 hours or more in reference period – the eligible employee's total hours of work, paid leave and paid public holidays was 80 hours or more in the 28 days finishing on the last day of the last pay period that ended before 1 July 2020 or 1 March 2020.
    • Tier 2 – less than 80 hours in reference period – the eligible employee's total hours of work, paid leave and paid public holidays was less than 80 hours in the 28 days finishing on the last day of the last pay period that ended before 1 July 2020 or 1 March 2020.

    Tips:

    • Your list of identified eligible employees will appear as a pre-filled list in future months. You will not be able to add additional eligible employees online once you complete Step 2.
    • Check the summary section is correct before you submit.
    • Use the print friendly function to capture your successful JobKeeper identification details in PDF format. We recommend you save this information, including your receipt number, for your records.

    Next step:

    You have more than 40 employees

    We recommend that you start using Single Touch Payroll (STP) and JobKeeper-enabled payroll software if you can. Look at the STP product registerExternal Link to find STP software. If you do use STP, see the JobKeeper guide – employers reporting through STP.

    If you don’t have STP-enabled payroll software and you have more than 40 employees, you need to:

    1. Create your own JobKeeper report to identify employees
    2. Log into the Business Portal
    3. Confirm eligible business participant
    4. Confirm number of eligible employees.
    1. Create your own JobKeeper report to identify employees

    To create your own JobKeeper report:

    2. Log into the Business Portal
    • Log into the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    3. Confirm eligible business participant
    • Select No if you are not identifying an eligible business participant.
    • Select Yes if you want to identify an eligible business participant.
    • Enter the eligible business participant’s tax file number (TFN) and date of birth.
    • Select Confirm then Save.
    • Select the eligible JobKeeper status for the business participant. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you’re claiming for the eligible business participant.
    • Select your payment rate (tier 1 or 2) and make sure you have evidence of your active engagement in the business.

    Screenshot of enrolment form statement about JobKeeper status, with an option list. In this case, the options ‘Claim FN 14 and 15’ and ‘payment type ‘Tier 1’ are selected.

    Examples of JobKeeper status options:

    • Not claiming yet – you are one of the following:  
      • not currently eligible
      • not yet claiming for this month’s JobKeeper fortnights.
       
    • Claim FN 14 and 15 – the business participant is claiming both JobKeeper fortnights in this month.
    • Claim only FN 14 – the business participant is claiming fortnight 14 only. They are not eligible to claim fortnight 15.
    • Claim from FN 15 – the business participant is claiming fortnight 15 only. They are not eligible to claim fortnight 14.

    Available payment rate options are:

    • Tier 1 – 80 hours or more in reference period – the eligible business participant was actively engaged in your business for 80 hours or more in February 2020.
    • Tier 2 – less than 80 hours in reference period – the eligible business participant was actively engaged in your business for less than 80 hours in February 2020.
    4. Confirm number of eligible employees
    • The number of eligible employees shown is based on the information you provided us in your lodged JobKeeper report.
    • Check it shows the correct number of eligible employees for each JobKeeper fortnight.
    • You will not be able to edit the numbers via this form. If the number is incorrect, lodge an updated JobKeeper report before returning to this form to complete Step 2 online.

    Screenshot of enrolment form section asking you to check the number of eligible employees and payment tiers, along with a warning that it can take 72 hours for our systems to update.

    Tips:

    • Check the summary section is correct before you submit.
    • Use the print friendly function to capture your complete JobKeeper identification details in PDF format. We recommend you save this information, including your JobKeeper receipt number, for your records.
    • Future changes to eligible employees can be made by providing us with an updated JobKeeper reports through File transfer.

    Next step:

      Last modified: 30 Nov 2020QC 62206