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  • Step 2: Identify your eligible employees

    You, or your registered tax or BAS agent, must identify each eligible employee and the eligible business participant that you will claim the JobKeeper Payment for.

    You only need to complete this step once. Ensure you include:

    • all employees who are eligible or have the potential to be eligible for JobKeeper in coming months
    • the business participant (if eligible).

    What to do:

    Before you start

    • Make sure you have completed Step 1: Enrol for the JobKeeper payment.
    • Make sure you meet the eligibility requirements.
    • Make sure you have the name, tax file number (TFN) and date of birth details for the eligible business participant and any additional eligible employees you want to add.
    • Eligible employees must have completed and returned a JobKeeper employee nomination notice.
    • If you are adding an eligible business participant, they must have completed an eligible business participant nomination notice.
    • If you want your registered tax or BAS agents to do this step for you, talk to them and nominate them to act on behalf of your business.

    Important: You cannot save the form while you are working on it and you cannot edit it once it is submitted. Read the instructions carefully to make sure you have all the information you need.

    How to identify your eligible employees

    How you identify your eligible employees depends on your payroll software and your number of employees:

    Note: If you aren't using STP-enabled software, use our guide JobKeeper guide – employers not reporting through STP.

    Your STP-enabled payroll software has JobKeeper functionality

    If you use STP-enabled payroll software updated with JobKeeper functionality you can identify your employees directly in your payroll software. Follow these steps:

    1. Update each eligible employee in your payroll software and submit
    • Update each eligible employee and lodge via your payroll software.
    • Use the 'STP pay event' to submit your information and notify us of your eligible employees.
    • Payments made to eligible employees must be included in the STP pay event.
    • Use this guide or speak to your software provider if you need more help.
    2. Log in to the Business Portal
    • Log in to the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    • Fill in the JobKeeper identify form by completing the fields.

    JobKeeper enrolment screenshot.

    3. Confirm eligible business participant
    • Select No if you are not identifying an eligible business participant.
    • Select Yes if you want to identify an eligible business participant.
    • Enter the eligible business participant’s tax file number (TFN) and date of birth.
    • Select Confirm then Save.
    • Select the eligible JobKeeper status for the business participant. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you’re claiming for the eligible business participant.

    Business participant details screenshot.

    Examples of available JobKeeper status for your eligible business participant:

    • Not claiming yet – the business participant is eligible but is not yet claiming for this month’s JobKeeper fortnights.
    • Claim FN 1 and 2 – the business participant is claiming both JobKeeper fortnights in this month.
    • Claim only FN 1 – the business participant is claiming fortnight one only. They are not eligible to claim fortnight two.
    • Claim from FN 2 – the business participant is claiming fortnight two only. They are not eligible to claim fortnight one.
    4. Confirm your number of eligible employees
    • The number of eligible employees is pre-filled based on your lodged STP pay report.
    • Check it shows the correct number of eligible employees for each JobKeeper fortnight.
    • You will not be able to edit the numbers via this form. If the number is incorrect, lodge an updated STP pay report before returning to this form to complete Step 2 online.

    Review eligible employee numbers screenshot.

    Tips:

    • Check your summary section is correct before you submit.
    • Use the Print friendly function to capture your successful JobKeeper identification details in PDF format. We recommend you save this information, including your JobKeeper receipt number, for your records.
    • You need to make any future changes to eligible employees in your software.

    Next step:

    Your STP-enabled payroll software doesn't have JobKeeper functionality and you have 200 employees or less

    If you have 200 employees or less and your STP-enabled payroll software doesn't have JobKeeper functionality, log in to the Business Portal and we will provide you with a list of your employees to confirm using information from an earlier STP pay report. Follow these steps:

    1. Log in
    • Log into the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    • Fill in the JobKeeper identify form by completing the fields.

    JobKeeper enrolment screenshot.

    2. Confirm eligible business participant
    • Select No if you are not identifying an eligible business participant.
    • Select Yes if you want to identify an eligible business participant.
    • Enter the eligible business participant’s tax file number (TFN) and date of birth.
    • Select Confirm then Save.
    • Then select the eligible JobKeeper status for the business participant. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you’re claiming for the eligible business participant.

    Business participant details screenshot.

    Examples of available JobKeeper status options for your eligible business participant:

    • Not claiming yet – the business participant is eligible but is not yet claiming for this month’s JobKeeper fortnights.
    • Claim FN 1 and 2 – the business participant is claiming both JobKeeper fortnights in this month.
    • Claim only FN 1 – the business participant is claiming fortnight one only. They are not eligible to claim fortnight two.
    • Claim from FN 2 – the business participant is claiming fortnight two only. They are not eligible to claim fortnight one.
    3. Identify your eligible employees
    • Select eligible employees from a list of employees pre-filled from your STP pay report.
    • Select a JobKeeper status for each of your eligible employees to identify the JobKeeper fortnights you’re claiming for them.

    Potentially eligible employees screenshot.

    Examples of available JobKeeper status options:  

    • Never eligible – the employee is not eligible and you will never be able to claim for them. After you lodge, these employees will be removed as potentially eligible employees.
    • Not claiming yet – you are not claiming for the employee now, but may claim later. For example they are on maternity leave and will be returning to work in June.
    • Claim FN 1 and 2 – you have paid the minimum $1,500 to this employee in both fortnights and are claiming those fortnights.
    • Claim only FN 1 – you have paid the minimum $1,500 to this employee in the first fortnight only and are claiming fortnight one.
    • Claim from FN 2 – you have paid the minimum $1,500 to this employee in the second fortnight only and are claiming fortnight two.
    4. Add any additional eligible employees

    If you have additional eligible employees who are not in your pre-filled list:

    • Select Yes if you want to add any additional employees who are eligible or have the potential to be eligible later.
    • Add up to 40 additional employees using their tax file number (TFN) and date of birth.
    • Select Confirm then Save for your eligible employee to be added to the list.
    • Select a JobKeeper status for each of your additional eligible employees to identify the JobKeeper fortnights you’re claiming for them.

    Other employees screenshot.

    Tips:

    • This list of identified eligible employees will appear as a pre-filled list in future months. You will not be able to add additional employees online once you complete Step 2.
    • Any future changes must be made through your STP-enabled payroll software.
    • Check your summary page is correct before you submit.
    • Use the Print friendly function to capture your successful JobKeeper identification details in PDF format. You may want to save this information, including your JobKeeper receipt number, for your records.

    Next step:

    Your STP-enabled payroll software doesn't have JobKeeper functionality and you have more than 200 employees

    If you use STP-enabled payroll software that does not offer JobKeeper functionality, and you have more than 200 employees, you can choose any one of these methods to identify your employees. Follow these steps:

    1. Identify your eligible employees

    First, do one of the following:

    Manually create a JobKeeper allowance in your STP-enabled payroll software and submit
    • Manually create a JobKeeper allowance in your STP-enabled payroll software and lodge a pay report to the ATO using your software.
    • Speak to your software provider to find out how to do this.
    • Allow three days for the information to process before you log in.
    • Go to Log in below.
    Ask us for a pre-filled JobKeeper report and send it using file transfer
    • You can ask us for a pre-filled JobKeeper report which we will send you using the Business Portal File transfer functionality.
    • Identify your eligible employees in this report. Then return the report to us by uploading it through the Business Portal File transfer function.
    • Allow three days for the report to process before you log in again.
    • Go to Log in below.
    Produce your own JobKeeper report and send it to us
    2. Log in
    • Log into the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    • Fill in the JobKeeper identify form by completing the required fields.

    JobKeeper enrolment screenshot.

    3. Confirm eligible business participant
    • Select No if you are not identifying an eligible business participant.
    • Select Yes if you want to identify an eligible business participant    
    • Enter the eligible business participant’s tax file number (TFN) and date of birth.
    • Select Confirm then Save.
    • Select the eligible JobKeeper status for the business participant. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you’re claiming for the eligible business participant.

    Business participant details screenshot.

    Examples of available JobKeeper status options for your eligible business participant:

    • Not claiming yet – the business participant is eligible but is not yet claiming for this month’s JobKeeper fortnights.
    • Claim FN 1 and 2 – the business participant is claiming both JobKeeper fortnights in this month.
    • Claim only FN 1 – the business participant is claiming fortnight one only. They are not eligible to claim fortnight two.
    • Claim from FN 2 – the business participant is claiming fortnight two only. They are not eligible to claim fortnight one.
    4. Confirm your number of eligible employees
    • The number of eligible employees is pre-filled from the data you supply us when you identify your employees
      • the STP pay report you lodged with us via your software
      • the pre-filled JobKeeper report we provided and you returned to us
      • the JobKeeper report you produced and returned to us.
       
    • Check it shows the correct number of eligible employees for each JobKeeper fortnight.
    • You will not be able to edit the numbers via this form. If the number is incorrect, lodge an updated STP pay report or JobKeeper report before returning to this form to complete Step 2 online.

    Review eligible employee numbers screenshot.

    Tips:

    • Future changes to your eligible employees can be actioned in your software or using JobKeeper reports through File transfer.
    • Check your summary page is correct before you submit.
    • Use the Print friendly function to capture your successful JobKeeper identification details in PDF format. We recommend you save this information, including your JobKeeper receipt number, for your records.

    Next step:

      Last modified: 03 Jun 2020QC 62205