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  • Step 2: Identify your eligible employees

    You, or your registered tax or BAS agent, must identify each person that you will claim the JobKeeper payment for.

    You only need to complete this step once. Ensure you include:

    • yourself as a sole trader, if eligible
    • all employees who are eligible or have the potential to be eligible for JobKeeper in coming months.

    Before you start

    • Make sure you have completed Step 1: Enrol for the JobKeeper payment.
    • Make sure you meet the eligibility requirements.
    • If you have employees, make sure you have:
      • the name, tax file number (TFN) and date of birth details of all eligible employees. If you use STP-enabled payroll software, this information will be pre-filled for you, but you will still need this information for any extra employees you want to include
      • a completed JobKeeper employee nomination notice for each eligible employee.
       
    • If you want your registered tax or BAS agent to do this for you, talk to them and nominate them to act on behalf of your business.

    Important: You cannot save the form while you are working on it and you cannot edit it once it is submitted. Read the instructions carefully to make sure you have all the information you need before you begin.

    How you complete Step 2 depends on whether you have employees:

    Identify sole traders with no employees

    1. Log in to ATO online services or the Business Portal

    • If you are a sole trader with no employees, log into ATO online services through myGov, or log into the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    • Fill in the JobKeeper identify form by completing the required fields.

    JobKeeper enrolment screenshot.

    2. Confirm eligible business participant

    • Confirm if you are nominating yourself as the eligible business participant (sole trader).
    • As a sole trader, your details will be pre-filled.
    • Select your eligible JobKeeper status. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you're claiming.

    Sole trader details screenshot.

    Examples of available JobKeeper status options:

    • Not claiming yet – you are either
      • not currently eligible
      • not yet claiming for this month’s JobKeeper fortnights
      • not wanting to claim the JobKeeper payment for yourself.
       
    • Claim FN 1 and 2 – you are claiming both JobKeeper fortnights in this month.
    • Claim only FN 1 – you are claiming fortnight one only. You are not eligible to claim fortnight two.
    • Claim from FN 2 – you are claiming fortnight two only. You are not eligible to claim fortnight one.

    3. Confirm no eligible employees

    • Confirm that you don’t have any eligible employees by selecting No.

    Number of employees screenshot.

    Tips:

    • Check the summary section is correct before you submit.
    • Use the Print friendly function to capture your successful JobKeeper identification details in PDF format. We recommend you save this information, including your JobKeeper receipt number, for your records.

    Next step:

    Identify sole traders with employees

    How you identify your eligible employees depends on your payroll software and your number of employees:

    Your STP-enabled payroll software has JobKeeper functionality

    If you use STP-enabled payroll software updated with JobKeeper functionality you can identify your employees directly in your payroll software. Follow these steps:

    1. Update each eligible employee in your payroll software and submit
    • If you use STP-enabled payroll software updated with JobKeeper functionality, first update each eligible employee in your payroll software.
    • Use the 'STP pay event' to submit your information and notify us of your eligible employees.
    • Payments made to eligible employees must be included in the STP pay event.
    • Use this guide or speak to your software provider if you need more help.
    2. Log in to complete the online form
    • Then log into ATO online services through myGov, or the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    • Fill in the JobKeeper identify form by completing the required fields.

    JobKeeper enrolment screenshot.

    3. Confirm eligible business participant (sole trader)
    • Confirm if you are nominating yourself as the eligible business participant (sole trader).
    • As a sole trader, your details will be pre-filled.
    • Select your eligible JobKeeper status. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you're claiming.

    Sole rader details screenshot.

    Examples of available JobKeeper status options:

    • Not claiming yet – you are either
    • not currently eligible
    • not claiming for this month’s JobKeeper fortnight
    • not wanting to claim the JobKeeper payment for yourself.
    • Claim FN 1 and 2 – you are claiming both JobKeeper fortnights in this month.
    • Claim only FN 1 – you are claiming fortnight one only. You are not eligible to claim fortnight two.
    • Claim from FN 2 – you are claiming fortnight two only. You are not eligible to claim fortnight one.
    4. Confirm your number of eligible employees
    • The number of eligible employees is pre-filled based on your lodged STP pay report.
    • Check it shows the correct number of eligible employees for each JobKeeper fortnight.
    • You will not be able to edit the numbers via this form. If the number is incorrect, lodge an updated STP pay report before returning to this form to complete Step 2 online.

    Review eligible employee numbers screenshot.

    Tips:

    • Check the summary section is correct before you submit.
    • Use the Print friendly function to capture your successful JobKeeper identification details in PDF format. We recommend you save this information, including your JobKeeper receipt number, for your records.
    • You will need to make any future changes to eligible employees in your payroll software.

    Next step:

    Your STP-enabled payroll software doesn't have JobKeeper functionality and you have 200 employees or less

    If you have 200 employees or less and your STP-enabled payroll software doesn't have JobKeeper functionality, log in online and we will provide you with a list of your employees to confirm using information from an earlier STP pay report. Follow these steps:

    1. Log in
    • Log into ATO online services through myGov, or the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    • Fill in the JobKeeper identify form by completing the required fields.

    JobKeeper enrolment screenshot.

    2. Confirm eligible business participant
    • Confirm if you are nominating yourself as the eligible business participant (sole trader).
    • As a sole trader, your details will be pre-filled.
    • Select your eligible JobKeeper status. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you're claiming.

    Sole traders details screenshot.

    Examples of available JobKeeper status options:

    • Not claiming yet – you are either
    • not currently eligible
    • not claiming for this month’s JobKeeper fortnights
    • not wanting to claim the JobKeeper payment for yourself.
    • Claim FN 1 and 2 – you are claiming both JobKeeper fortnights in this month.
    • Claim only FN 1 – you are claiming fortnight one only. You are not eligible to claim fortnight two.
    • Claim from FN 2 – you are claiming fortnight two only. You are not eligible to claim fortnight one.
    3. Identify your eligible employees
    • Select eligible employees from a list of employees pre-filled from your STP pay report.
    • Select a JobKeeper status for each of your eligible employees to identify the JobKeeper fortnights you’re claiming for them.

    Potentially eligible employees screenshot.

    • Examples of available JobKeeper status options:
      • Never eligible – the employee is not eligible and you will never be able to claim for them. After you lodge, these employees will be removed as potentially eligible employees.
      • Not claiming yet – you are not claiming for the employee now, but may claim later, for example, they are on maternity leave and will be returning to work in June.
      • Claim FN 1 and 2 – you have paid the minimum $1,500 to this employee in both fortnights and are claiming those fortnights.
      • Claim only FN 1 – you have paid the minimum $1,500 to this employee in the first fortnight only and are claiming fortnight one.
      • Claim from FN 2 – you have paid the minimum $1,500 to this employee in the second fortnight only and are claiming fortnight two.
       
    4. Add any additional eligible employees

    If you have additional eligible employees who are not in your pre-filled list:

    • Select Yes if you want to add any additional employees who are eligible or have the potential to be eligible later.
    • Add up to 40 additional employees using their tax file number (TFN) and date of birth.
    • Select Confirm then Save to add your eligible employee to the list.
    • Select a JobKeeper status for each of your additional eligible employees to identify the JobKeeper fortnights you’re claiming for them.

    Other employees screenshot.

    Tips:

    • Your list of identified eligible employees will appear as a pre-filled list in future months. You will not be able to add additional eligible employees online once you complete Step 2.
    • Check the summary section is correct before you submit.
    • Use the Print friendly function to capture your successful JobKeeper identification details in PDF format. We recommend you save this information, including your JobKeeper receipt number, for your records.

    Next step:

    You don’t have STP-enabled payroll software and you have 40 employees or less

    1. Log in to complete the online form
    • Log into ATO online services through myGov, or the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    • Fill in the JobKeeper identify form by completing the required fields.

    JobKeeper enrolment screenshot.

    2. Confirm eligible business participant
    • Confirm if you are nominating yourself as the eligible business participant (sole trader).
    • As a sole trader, your details will be pre-filled.
    • Select your eligible JobKeeper status. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you're claiming.

    Sole traders details screenshot.

    Examples of available JobKeeper status options:

    • Not claiming yet – you are either
      • not currently eligible
      • not claiming for this month’s JobKeeper fortnights
      • not wanting to claim the JobKeeper payment for yourself.
       
    • Claim FN 1 and 2 – you are claiming both JobKeeper fortnights in this month.
    • Claim only FN 1 – you are claiming fortnight one only. You are not eligible to claim fortnight two.
    • Claim from FN 2 – you are claiming fortnight two only. You are not eligible to claim fortnight one.
    3. Identify your eligible employees
    • Select Yes to add eligible employees.
    • You will be asked if you have more than 40 employees. Select No to indicate you have 40 employees or less. This will allow you to add their details into the form.

    Note: If you do have more than 40 employees, go to You don't have STP-enabled payroll software and you have more than 40 employees.

    Number of employees screenshot.

    • Add up to 40 eligible employees using their tax file number (TFN) and date of birth.
    • Select Confirm then Save to add your eligible employee to the list.
    • Select a JobKeeper status for each of your eligible employees to identify the JobKeeper fortnights you’re claiming for them.

    Other employees screenshot.

    • Examples of available JobKeeper status options:  
      • Never eligible – the employee is not eligible and you will never be able to claim for them. After you lodge, these employees will be removed as potentially eligible employees.
      • Not claiming yet – you are not claiming for the employee now, but may claim later, for example, they are on maternity leave and will be returning to work in June.
      • Claim FN 1 and 2 – you have paid the minimum $1,500 to this employee in both fortnights and are claiming those fortnights.
      • Claim only FN 1 – you have paid the minimum $1,500 to this employee in the first fortnight only and are claiming fortnight one.
      • Claim from FN 2 – you have paid the minimum $1,500 to this employee in the second fortnight only and are claiming fortnight two.
       

    Tips:

    • Your list of identified eligible employees will appear as a pre-filled list in future months. You will not be able to add additional eligible employees online once you complete Step 2.
    • Check the summary section is correct before you submit.
    • Use the Print friendly function to capture your successful JobKeeper identification details in PDF format. We recommend you save this information, including your JobKeeper receipt number, for your records.

    Next step:

    You don’t have STP-enabled payroll software and you have more than 40 employees

    We recommend that you start using STP and JobKeeper-enabled payroll software if you can. Look at the STP product registerExternal Link to find STP software.

    If you don’t have STP-enabled payroll software and you have more than 40 employees, you need to:

    1. Create your own JobKeeper report to identify employees

    To create your own JobKeeper report:

    2. Log in to ATO online services or the Business Portal
    • Log into ATO online services through myGov, or the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    • Fill in the JobKeeper identify form by completing the required fields.

    JobKeeper enrolment screenshot.

    3. Confirm eligible business participant
    • Confirm if you are nominating yourself as the eligible business participant (sole trader).
    • As a sole trader, your details will be pre-filled.
    • Select your eligible JobKeeper status. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you're claiming.

    Sole traders details screenshot.

    Examples of available JobKeeper status options:

    • Not claiming yet – you are either  
      • not currently eligible
      • not claiming for this month’s JobKeeper fortnights
      • not wanting to claim the JobKeeper payment for yourself.
       
    • Claim FN 1 and 2 – you are claiming both JobKeeper fortnights in this month.
    • Claim only FN 1 – you are claiming fortnight one only. You are not eligible to claim fortnight two.
    • Claim from FN 2 – you are claiming fortnight two only. You are not eligible to claim fortnight one.
    4. Confirm number of eligible employees
    • The number of eligible employees shown is based on the information you provided us in your lodged JobKeeper report.
    • Check it shows the correct number of eligible employees for each JobKeeper fortnight.
    • You will not be able to edit the numbers via this form. If the number is incorrect, lodge an updated JobKeeper report before returning to this form to complete Step 2 online.

    Review eligible employee numbers screenshot.

    Tips:

    • Check the summary section is correct before you submit.
    • Use the Print friendly function to capture your successful JobKeeper identification details in PDF format. We recommend you save this information, including your JobKeeper receipt number, for your records.
    • Future changes to eligible employees are actioned using JobKeeper reports via File transfer.

    Next steps:

    Your STP-enabled payroll software doesn't have JobKeeper functionality and you have more than 200 employees

    If you use STP-enabled payroll software that doesn't have JobKeeper functionality, and you have more than 200 employees, you can choose any one of the three methods below to identify your employees. Follow these steps:

    1. Identify your eligible employees

    First, do one of the following:

    Manually create a JobKeeper allowance in your STP-enabled payroll software and submit

    • Manually create a JobKeeper allowance in your STP-enabled payroll software and lodge a pay report to us using your software.
    • Speak to your software provider if you're not sure how to do this.
    • Allow three days for the information to process before you log in.
    • Go to Log in below.

    Ask us for a pre-filled JobKeeper report and send it using file transfer

    • You can ask us for a pre-filled JobKeeper report which we will send you using the Business Portal File transfer functionality.
    • Identify your eligible employees in this report. Then return the report to us by uploading it through the Business Portal File transfer function.
    • Allow three days for the report to process before you log in again.
    • Go to Log in below.

    Produce your own JobKeeper report and send it to us

    2. Log in
    • Log into ATO online services through myGov, or the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    • Fill in the JobKeeper identify form by completing the required fields.

    JobKeeper enrolment screenshot.

    3. Confirm eligible business participant
    • Confirm if you are nominating yourself as the eligible business participant (sole trader).
    • As a sole trader, your details will be pre-filled.
    • Select your eligible JobKeeper status. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you're claiming.

    Sole trader details screenshot.

    Examples of available JobKeeper status options:

    • Not claiming yet – you are either
    • not currently eligible
    • not claiming for this month’s JobKeeper fortnights
    • not wanting to claim the JobKeeper payment for yourself.
    • Claim FN 1 and 2 – you are claiming both JobKeeper fortnights in this month.
    • Claim only FN 1 – you are claiming fortnight one only. You are not eligible to claim fortnight two.
    • Claim from FN 2 – you are claiming fortnight two only. You are not eligible to claim fortnight one.
    4. Confirm your number of eligible employees
    • The number of employees is pre-filled from the data you supply us when you identify your employees through        
      • the STP pay report you lodged with us via your software
      • the pre-filled JobKeeper report we provided and you returned to us
      • the JobKeeper report you produced and sent to us.
       
    • Check it shows the correct number of eligible employees for each JobKeeper fortnight.
    • You will not be able to edit the numbers via this form. If the number is incorrect, lodge an updated STP pay report or JobKeeper report before returning to this form to complete Step 2 online.

    Review eligible employee numbers screenshot.

    Tips:

    • Future changes to eligible employees can be actioned in your software or using JobKeeper reports through File transfer.
    • Check the summary section is correct before you submit.
    • Use the Print friendly function to capture your successful JobKeeper identification details in PDF format. We recommend you save this information, including your JobKeeper receipt number, for your records.

    Next steps:

      Last modified: 08 Sep 2020QC 62204