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  • Copies of identity documents for applicants outside Australia

    As a non-resident applicant outside Australia, you need to provide identity documents to support your application for a:

    • tax file number (TFN)
    • Australian Business Number (ABN)
    • Goods and Services Tax (GST) registration

    These documents need to meet the certification and translation requirements.

    For more information on the type and number of identity documents required for your application, go to Proof of identity – for individuals and businesses resident outside Australia.

    On this page:

    Getting certified documents

    Copies of documents you provide to support your applications must be certified as true and correct copies of the original document by an authorised certifier.

    You may also need to provide identity documents where you make a request to us for another purpose in writing.

    If you post certified copies of documents to us, we may not return them to you unless you specifically request this when you lodge. Include a return postal address and note asking for the documents to be sent back to you.

    Who can certify documents?

    The following people are authorised to certify your identity documents outside Australia:

    • notary publics
    • staff at your nearest Australian
      • embassy
      • high commission
      • consulate – including consulates headed by Austrade honorary consuls.
       

    An authorised certifier in the presence of the applicant should certify that each copy is a true and correct copy of the original document, by:

    • sighting the original document
    • stamping, signing and annotating the copy of the identity document to state
      'I have sighted the original document and certify this to be a true and correct copy of the original document sighted'
    • initialling each page
    • listing their name, date of certification, telephone number and position.

    See also:

    • Visit the Australian Department of Foreign Affairs and Trade website at dfat.gov.auExternal Link for a listing of Australian embassies, high commissions and consulates by country.

    Copies bearing an apostille

    If your country is a party to the Hague Apostille Convention, you can ask the competent authority in your country to certify a copy of your documents by way of an apostille.

    An apostille is a type of certification that can be issued by a competent authority, designated by the state in which a document was issued.

    We will accept both paper and electronic documents certified by an apostille.

    See also:

    Documents in languages other than English

    If your identity documents aren’t written in English, you must arrange for documents to be translated into English.

    Translations must be completed by an approved translation service and certified as a true and correct copy by the service.

    The translation should also display an official stamp, or similar that shows the certifier’s accreditation.

    Translations should also be accompanied by a certified copy of the original document in the language of origin. The copy of the original document must be stamped and signed as a true and correct copy by an approved certifier.

    Approved translation services

    If you are obtaining the translation in:

    • Australia – contact the National Accreditation Authority for Translators and Interpreters Ltd (NAATI) for a list of approved translators using one of the following options  
    • Overseas – contact your nearest Australian embassy, high commission, or consulate to determine approved translators in your country.

    For a listing of these offices by country, visit the Australian Department of Foreign Affairs and Trade website at dfat.gov.auExternal Link.

    Lodging your certified documents

    Send your certified identity documents or copies bearing an apostille, to the address listed on the application form or use the address below for your registration type

    For TFN applications for an individual attach the certified documents to the application and mail them to the address listed on the form.

    Australian Taxation Office
    PO Box 9942
    MOONEE PONDS  VIC  3039
    AUSTRALIA

    For ABN applications, you need to mail us a coversheetExternal Link with your non-resident ABR application reference number and the certified documents to the address listed on the coversheet.

    Australian Taxation Office
    Non Resident Registrations Team
    PO Box 3373
    PENRITH  NSW  2740
    AUSTRALIA

    For ABN applications, you can Email us, any electronic copies of documents bearing an Electronic apostille to: RegistrationsNonResident@ato.gov.au

    If you post certified copies of documents to us, we may not return them to you unless you specifically request this at the time of lodging and include a return postal address.

    If you phone us from outside Australia, for:

    • Personal tax enquiries, phone +61 2 6216 1111 between 8.00am and 5.00pm, Monday to Friday.
    • Business tax enquiries, phone +61 2 6216 1111 between 8.00am and 5.00pm Monday to Friday.
      Last modified: 18 Sep 2020QC 20108