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  • Get new workers onboard faster

    20 September 2022

    Did you know your employees can complete a tax file number (TFN) declaration through ATO online services? This is an easy way for them to provide both you and us with the information we need. If your new employee has a myGov account linked to the ATO, once logged in they can:

    • access ATO online services
    • go to the ‘Employment’ menu
    • select ‘New employment’ and complete the form.

    Your employees will need your ABN to complete the form. When they submit it, TFN declaration details are sent straight to us, so you don’t have to. The form will then enable them to print and give you the summary of their tax details. You'll need the summary so you can input the data into your system.

    If your payroll software can link to the online commencement forms, it will automatically receive your new employees' information from us, saving you time spent entering the information manually. Check with your software provider to find out if they offer this service.

    The New employment form can also be used to collect a range of information. Employees can use it to authorise variations to the amount you withhold from their pay for tax or the Medicare levy, or to advise you of their choice of super fund. They can also use it to update their tax circumstances with you; for example, if:

    • their residency status has changed
    • they no longer have a government study and training loan
    • they are claiming the tax-free threshold from a different employer.

    You can continue to use your current processes when preferred, including providing a paper TFN declaration where the employee can’t create a myGov account or doesn’t have access to the internet.

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