• Fund Validation Service terms and conditions

    This document provides users with the terms and conditions relating to the Fund Validation Service.

    SuperStream Fund Validation Service

    The Fund Validation Service (FVS) is a suite of services supporting the implementation of the Superannuation Data and Payment Standard ‘The Standard’, part of the government’s Super Reform package.

    The FVS supports the Standard by providing a service for funds to meet their regulatory obligation to provide rollover and contribution information for the Fund Details Register.

    The FVS also provides a number of lookup services for funds, employers and intermediaries to access this information to support rollovers and contributions in the Standard.

    Effective 1 July 2013, the transitional FVS was delivered via spreadsheet. Effective 13 July 2015, the FVSG web-service is the authoritative version of the Fund Details Register.

    From 18 September 2015 the business portal facility will become inoperative and all updates must be made through the FVSU web service.

    See also:

    What the FVS is designed for

    The FVS is designed to allow super providers to:

    • provide required message and payment delivery data to us
    • obtain message and payment delivery data about other super providers required for the electronic processing of rollovers and payments.

    The FVS is designed to allow employers to obtain equivalent message and payment delivery data about super providers in order to facilitate electronic contribution messages and payments.

    The register may only be used for the purposes of making an employer contribution in accordance with SuperStream, or when an employer has express permission from a trustee to use the message or payment delivery data as part of an alternate arrangement. 

    The FVS is designed for internal use only and must not be incorporated into external services that a super provider, EPSSS, RSA provider, employer or their agents may provide.

    Information provided to an authorised recipient may be reused to support the payment of contributions and rollovers by employers and super providers.

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    Who can access the FVS

    To access the FVS for a super provider or employer, you must hold an AUSkey on behalf of either:

    • that super provider or employer
    • an entity with a current appointment or authorisation on behalf of that super provider or employer.

    Your AUSkey must have permission to access the FVS.

    To access the fortnightly electronic file, you will be provided with access to a data transfer facility after receipt of your mandatory user data.

    See also:

    Using the FVS

    Computer system, software and data compatibility and risks

    It is your responsibility to ensure you have taken appropriate and adequate precautions to ensure that the information obtained through the FVS is free of viruses or other contamination that may interfere with or damage your computer system, software or data.

    We accept no liability for any interference with or damage to a user’s computer system, software or data occurring in connection with or relating to the FVS.

    It is your responsibility to ensure that information received through the FVS to support SuperStream contributions and rollovers is managed appropriately to reduce the risk of fraud or error.

    Accuracy of information

    The FVS depends on information received from third parties (super providers). As such, we cannot make any guarantees as to the accuracy of the information. However, users should have a high degree of confidence in the accuracy of the FVS is correct because super providers have a legal obligation to provide the Commissioner with up-to-date and correct information.

    Non availability, interruptions and faults using the service

    While we will make reasonable efforts to ensure that the FVS is made available, we make no guarantees that it will be continuously available or that access to it will be uninterrupted or fault free.

    Breach of these terms and conditions

    The FVS must only be used by or on behalf of super providers or employers and only for the purposes for which it is designed. Any breaches of the terms and conditions must be reported as a soon as possible to the Commissioner. 

    If you hold an AUSkey and access or use the FVS other than in accordance with these terms and conditions, we may:

    • revoke your access to the data transfer facility or may terminate the ability of that AUSkey to access the FVS
    • report the matter to the entity or entities for whom that AUSkey is held or purportedly used, and to the authority who issued that AUSkey.

    This is in addition to any other rights we may have.

    Privacy

    We are a government agency bound by the Privacy Act 1988 in terms of collection and handling of personal information and tax file numbers (TFNs).

    You must ensure that any individuals whose personal information has been collected using the service are made aware of any matters referred to in subclause 5.2 of the Australian Privacy Principles as are reasonable in the circumstances. You must do this at the time, or before the time you use the FVS. If that is not practicable, you must do so as soon as practicable after you use the service.

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      Last modified: 24 Sep 2015QC 28146