• ELS validation reports

    A validation report is generated after each lodgment though the electronic lodgment service (ELS). The report displays the:

    • date and time of the transmission
    • number of transactions sent
    • number of transactions received
    • number of transactions accepted
    • details of all accepted transactions, including
      • client name
      • tax file number (TFN)
      • Australian business number (ABN)
      • document identification number (DIN)
      • form type
       
    • details of all rejected transactions, including
      • client name
      • TFN, ABN, DIN
      • form type
      • reason for rejection.
       

    Depending on the volume of transmissions being processed, you may not receive validation reports immediately and should allow a time frame of 24 hours.

    If a transmission is rejected, correct any errors and resend it.

    See also:

    We recommend you keep electronic or paper copies of your validation reports for future reference.

    Rejected returns or forms will be displayed on the validation report with the appropriate validation error code, a brief error message and the items that may be in error.

    Example of a validation report

    The following table shows the information displayed in a validation report.

    Text in validation report

    Explanation of text

    ATO cannington // 17.052002 01:011PM/Page 1

    The ATO processing office, date and time of transmission.

    The date is the date printed from the Corporate External Gateway (CEG), not the date of lodgment.

    VALIDATION REPORT NUMBER
    12345.123.1

    The validation report number is required when requesting a copy from the ELS or CEG.

    TEST TRANSMISSION

    Also may be 'TEST'. This will only show for test transmissions. It is not shown in a production (real) transmission.

    MR TAX AGENT//19999

    The tax agent name and the ELS approval number.

    MR TAX AGENT
    9 SOMEWHERE ST
    PERTH WA 6000

    The name and address of the agent's practice.

    NOR

    The ATO branch processing the transaction.

    TRANS NO. 3109
    DATE/TIME 02.DEC.97//12:52:10//PM
    YEAR 1997
     
    SENT 5
     
     
    RECEIVED 5
     
     
    ACCEPTED 2

     
     
     
     
     
    The number of transactions included in the transmission.
     
    The number of transactions received by CEG.
     
    The number of transactions accepted by CEG. No errors.

    RETURNS ACCEPTED

    Lists all returns included in the transmission.

    CIT1003.97//E//E123 456 789//CITIZEN.JOHN//97EI
    TAXPOOO3.97E//P//987 654 321//TAXPAYER.JANE//97//EI

    Your system identifier for the client, the client's TFN, ABN or DIN, the client's name, the year of return, and code identifying the type of form transmitted. For example, EI individual return.

    Note: For more information refer to the ELS guide.

    RETURNS REJECTED

    Lists any rejected forms.

    CIT101.97//E//879 456 123//CITIZEN.JANE//97//97//EI
    V23-Invalid $ value
    ITEM E1//Spouse or child-housekeeper separate net income//^BAF
    VALUE 216/L

    TAXP01.97//E//987//987 312 654//TAXPAYER.JOHN//97EI
    V23-Invalid $ value
    ITEM E1//Spouse or child-housekeeper separate net income//^BAF
    VALUE. 16/L

    **E10 END OF VALIDATION REPORT**

    The question or item on the form where the error occurs followed by the ELS tag. There is a tag for each input field on all forms.

    Note: A description of all tags can be found in Appendix B of the ELS guide.

    Validation error ('V error').

    Note: A description of all 'V' errors can be found in Appendix A of the ELS guide.

    Value or amount entered at the item.

    Interpreting validation reports

    Line

    Displays

    1

    The gateway you have transmitted to, and the date and time of transmission.

    2

    The validation report number for your lodgment, including:

    • your ELS approval number (the first five digits)
    • the transmission/validation number (up to four digits)
    • the indicator (if less than 1,000 reports, the indicator will be 'one', if less than 2,000, it will be 'two'). For example - 32000.469.1. 
     

    3

    'Test transmission' should only display if you are doing a software test. We will not process any data transmitted in this mode. If you accidentally transmit data in test mode, you must resend it after changing your software to 'Production' mode. For advice on how to do this, refer to your software manual or software support desk.

    4

    The name of the individual or company carrying out the transmission and their approval number.

    5

    The name of the transmitting entity.

    Note: This will always default to the name recorded against the ELS approval number.

    6

    The first line of your address - street or suite number.

    7

    The second line of your address - suburb, state, and postcode.

    8

    The lodgment office for the data being transmitted. This is a user selectable field from within the software.

    9

    The transmission number of the validation report.

    10

    The date and time we validated the returns.

    11

    The financial year.

    12

    The number of returns/forms transmitted.

    13

    The number of returns received by the corporate external gateway.

    14

    The number of returns we accepted.

    Note: This figure may differ from line 13 if any returns fail the gateway validation checks. Information about validation errors, which are identified by the letter 'V', can be located in the help function of your software and in the ELS guide.

    15

    Lists the transactions we accepted.

    The information displayed may include:

    • a – code identifying the type of transaction transmitted
    • b – client's TFN, ABN or DIN
    • c – client's name
    • d – year or version of form being transmitted
    • e – form type being sent.

    Example - CICIJ.02E//941 562 691//CITIZEN, JOHN//2002//Ei

    16

    Marks the end of the validation report.

    Last modified: 24 Nov 2015QC 24116