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  • Small Business Superannuation Clearing House

    The Small Business Superannuation Clearing House (SBSCH) is a free service you can use to make Super Guarantee (SG) contributions. Eligible businesses are those with 19 or fewer employees or an annual aggregated turnover of less than $10 million.

    Watch:

    Media: Small Business Superannuation Clearing House
    http://tv.ato.gov.au/ato-tv/media?v=bd1bdiubk8ig7hExternal Link (Duration: 1:44)

    Your business can pay your SG contributions as a single electronic payment to the SBSCH. If you make super payments by EFT or BPAY using your credit card account, you may be charged a fee by your financial institution.

    The SBSCH will then distribute the payments to each employee's super fund. Your SG obligations are met as soon as your payment and instructions are accepted by the SBSCH. The SBSCH is SuperStream compliant.

    On this page:

    Accessing the SBSCH

    How you access the SBSCH depends on your business situation. The clearing house can be accessed via:

    • the Business Portal (BP) if you are a business with an ABN and BP account
    • ATO Online Services via myGov if you are a business or sole trader with an ABN or withholding payer number (WPN) but no BP account (note you should log in using your business account (ABN), not your personal account TFN)
    • the Tax Agent and BAS Agent Portals if you're a tax professional.

    Next steps:

    Features of the SBSCH

    The SBSCH allows you to:

    • pay super the SuperStream way – money and data is sent electronically in a standard format
    • nominate a regular contribution amount for an employee
    • make all your super contributions in one transaction – the SBSCH distributes super contributions to your employees’ nominated super funds securely
    • ensure your SG obligations are met as soon as your payment and instructions are accepted by the SBSCH (please refer to the terms and conditions)
    • access your transaction history.

    Note: Any employee you have paid super for will remain on your SBSCH account for historical purposes. If you are no longer required to pay super for an employee you should go into the system and add an end date against that employee's record. This will make them 'inactive' in the SBSCH.

    Using the SBSCH

    • The SBSCH is an optional service which has an online help function. By using the service, you agree to the clearing house terms and conditions and privacy notice.
    • When you register for the SBSCH using your ATO online account, ensure you are registering using your business ABN or withholding payer number (WPN) and not your own personal details.
    • When you register for the SBSCH, you must provide your business' and employees' details. An employee is defined as an individual employed on a full-time, part-time or casual basis.
    • You can nominate someone other than the business owner to use the SBSCH on your behalf (this may include a payroll officer or bookkeeper).
    • You have 21 days to register an employee's choice of fund with the SBSCH.

    Making a payment

    When employers make payments to their employees' self-managed super funds (SMSFs), it is important to remember:

    • you are required to obtain and submit correct electronic service addresses (ESA), ABNs and bank account details in order for payments to be processed
    • if your employee does not provide the choice of fund information before you are required to make a payment, you must make the payment to your default fund.
    • payments may take up to seven business days to be transferred through ATO and super fund processes into an employee's super fund account.
    • payments made can be viewed in the Historical tab within the SBSCH.

    Payment methods include:

    • credit card – we use the Reserve Bank’s Government EasyPay service
    • BPAY
    • direct credit.

    After a payment has been made

    • Following a payment by one the methods above, a payment reference number (PRN) will be provided to you. Using the wrong PRN will delay processing and may result in payment rejection.
    • We consider that the employer has met their obligations under the Superannuation Guarantee (Administration) Act 1992 once
      • they have made a payment to the SBSCH by the quarterly due date, and
      • their payment has been accepted by both the SBSCH and the relevant fund.
       
    • When claiming a tax deduction for SG payments and keeping track of contributions for contributions caps, payments made via the SBSCH are considered to be received in the income year that the superannuation fund receives the payment.

    Tips to ensure fund payment acceptance

    If there is a mistake in your employee's details, their super fund may reject your payment and send it back to us.

    Before you click 'submit', make sure you've checked the accuracy and currency of the:

    • Unique Superannuation Identifier (USI), commonly known as a super fund product for APRA-regulated funds
    • ABN, bank account and electronic service address for self-managed super funds (SMSFs)
    • super fund member account number
    • fund name – use alphanumeric characters only and no symbols (including '&')
    • payment reference number (PRN) in the Payment Options screen (also known as an EFT code).

    If the payment is returned to us, we'll contact you to ask that the information be updated within seven days.

    If you:

    • update the details, we'll re-send the super payment to the fund
    • don't update the details, we'll send the payment back to you.

    Once a payment has been received by the SBSCH and been sent onto the nominated fund, it can be viewed in the SBSCH 'Historical tab'.

    Help using the SBSCH

    If you are having difficulty accessing or using the SBSCH, use the following resources:

    Last modified: 28 Mar 2019QC 44705