You must keep records that show:
- how much super guarantee (SG) you paid for each employee and how it was calculated
- that you have offered each eligible employee a choice of super fund.
You can use whatever method suits you best to keep these records, but:
- Your records must be written in English (or in a format that can be easily accessed and converted into written English).
- You must keep the records for five years.
- If you keep electronic records, software must be available to access older floppy disks, CDs and computer records.
Even if you use a clearing house to distribute super to your employees' funds, you're still responsible for keeping adequate records of super guarantee payments.
Keep these records:
You must keep records that show the amount of super guarantee you have paid for each employee and how it was calculated. You must also keep a record of having offered each eligible employee a choice of super fund.
- Evidence that you've given the Standard choice form to all eligible employees – for example, emails if you issued the form that way – and the written information your employee provided when they nominated their chosen fund.
- Details of employees you don't have to offer a choice of super fund to.
- Confirmation that your nominated (default) fund offers a MySuper product.
- Receipts or other documents issued by the fund showing you've made super contributions for that employee.