Receiving your letter
We may send you a letter if a partnership, trust, or managed fund reports distribution amounts to us and these don't match the amounts you declared in your tax return.
The letter will include a summary that compares the amounts you declare in your tax return with the information the partnership, trust, or managed fund reports to us.
Generally, as a beneficiary of a trust you must include your share (your entitlement) of the net income of the trust in your tax return and pay tax on it, even if you weren't paid the income from the trust.
If you have a myGov account linked to us, we will send the letter to your myGov inbox. It will have the title, Have you included all information in your tax return?'
If you don’t have a myGov account, we’ll send the letter to the most recent postal address that we have for you.
What you need to do
You need to review the summary and compare the information it contains with your records. You can then determine if you agree or disagree with this information.
If you have a question, phone us on 1300 768 912 and select option 3 between 8:00 am and 5:00 pm, Monday to Friday, quoting the:
- reference number found at the top right of your letter
- words 'data-matching'.
Below is an example of the summary included with your letter. Keep in mind that your summary will contain the relevant information from your tax return compared with the information reported to us and may not look exactly the same.
Use the definitions to help you understand your summary.
Code |
Distributions reported to us |
Amount included in your return |
Difference |
|---|---|---|---|
TNI |
$1,986.74 |
$1,708.00 |
$284.74 |
FCT |
$174.86 |
$295.59 |
$120.73 |
Code |
Source of distribution |
Payer ABN/Account number |
Amount of distribution |
|---|---|---|---|
TNI |
ACBD Invest Trust |
123 456 789 10 |
$1,986.74 |
FCT |
XYZ Trust |
9876543210 /J |
$174.86 |
Note:
- The /I at the end of the account number represents an investment held individually.
- The /J at the end of the account number represents an investment held jointly, and this is your share of the distribution amount.
Definitions to understand your summary
The following definitions will help you understand your summary:
- Code – a 3 letter code indicating the type of distribution reported to us. (a table titled, Explanation of the codes is included with your letter).
- Distributions reported to us – the distribution amount reported to us from a partnership, trust, or a managed fund for the corresponding code.
- Amount included in your return – the amount you declared in your tax return for the corresponding code.
- Difference – the difference between the distributions reported to us and the amount included in your return for each code (a negative difference amount in your summary represents either an income amount that was over-reported, or a tax credit, offset or deduction amount that you may have an entitlement to).
- Source of distribution – the name of the partnership, trust, or managed fund that reported the distribution amounts to us.
- Payer ABN/Account number – the Australian business number of the source of distribution or your account number that is held on file by the source of distribution.
- Amount of distribution – the amount reported to us by each source of distribution for each code.
If you agree
If you agree with the information in your summary, you don’t need to do anything. We'll change your income tax return to include the amounts in your summary.
We will then send you an amended notice of assessment 28 days after the date we issued your letter.
If you have a myGov account linked to ATO online services, your amended notice of assessment will be sent to your myGov inbox.
Once you receive your amended notice of assessment you'll need to pay any outstanding amounts by the due date.
If you disagree
If you disagree with the information in your summary, you have 28 days to respond. You must tell us what is incorrect and provide supporting documents that show how the amounts are incorrect. You can contact us by either:
- Mail to
Australian Taxation Office
PO BOX 3543
Albury NSW 2640 - Phone on
1300 768 912 and select option 3 between 8:00 am and 5:00 pm, Monday to Friday. - Email to
datamatchingteam@ato.gov.au
Be aware that the internet is not a secure environment. We don't control the path of inbound and outbound emails. If you choose to communicate with us by email, we can't guarantee the privacy of your personal information.
Ensure you quote the reference number found at the top right of your letter and the words 'data-matching' when you contact us.
If you respond within 28 days
Once we've assessed your response, we will advise you of the outcome. The officer reviewing your supporting documents may contact you if additional information is required.
If you don't respond
If we don't receive a response from you within 28 days of your letter's date of issue, we’ll automatically amend your tax return using the information we have and send you an amended notice of assessment.
Once you receive your amended notice of assessment, you'll need to pay any outstanding amounts by the due date.
Supporting documents
If you disagree with the information in your summary, we may ask you to provide the following supporting documents:
- A copy of your annual tax statement or statement of distribution you received from the source of distribution confirming the amounts in your tax return.
- A financial statement or breakdown you received from the source of distribution showing the distribution amounts.
- A breakdown of how you calculated the amounts in your tax return.
- An explanation why the amounts in your tax return differs to the amounts reported to us.
Where amounts reported to us by the source of distribution mismatch with the amounts they provided to you in your statement of distribution we will, in most instances, require you to contact that source of distribution and discuss the anomaly with them.
By doing this, the mismatch is often rectified by the source of distribution issuing you an amended statement of distribution or they report amended amounts to us.
If you declare the amounts in an associated entity's tax return (for example, a self-managed superannuation fund), you will need to:
- provide us with the tax file number (TFN) of the associated entity
- show us that the amounts have been included in the associated entity's tax return.
You will also need to contact the source of distribution and request them to update their records with the details and TFN of the correct recipient of the distribution. This will assist us to match the distribution amounts to the correct tax return in future years.
What to do if you receive a data-matching letter in relation to partnership, trust, or managed fund distributions.