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Work-related travel expenses

Evidence you need to keep to claim overnight travel expenses.

Last updated 31 May 2012

Table 3 outlines the evidence you need to keep to claim overnight travel expenses.

Table 3

 

Travel expense records

 
 

Domestic travel

Overseas travel

Written
evidence

Travel diary
(note 1)

Written
evidence

Travel diary
(note 1)

If you did not receive a travel allowance:

  • travel less than 6 nights in a row
 

Yes

No

Yes

No

  • travel 6 or more nights in a row
 

Yes

Yes

Yes

Yes

If you received a travel allowance and your claim does not exceed the reasonable allowance amount:

  • travel less than 6 nights in a row
 

No

No

No
(note 2)

No

  • travel 6 or more nights in a row
 

No

No

No
(note 2)

Yes
(note 3)

If you received a travel allowance and your claim exceeds the reasonable allowance amount:

  • travel less than 6 nights in a row
 

Yes

No

Yes

No

  • travel 6 or more nights in a row
 

Yes

Yes

Yes

Yes
(note 3)

Notes

  1. A travel diary is a document in which you record the nature, dates, places, times and duration of your activities and travel.
  2. Written evidence is required for overseas accommodation expenses regardless of the length of the trip but not for food, drink and incidentals.
  3. Members of international aircrews do not have to keep a travel diary if they limit their claim to the amount of the allowance received.
 

QC25766