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  • Identifying Australian entities registered on the Peppol network

    This page provides instructions for identifying your Australian trading partners that are ready to receive eInvoices in the Peppol Directory .

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    About the Peppol Directory

    The Peppol DirectoryExternal Link is administered by OpenPeppol. This organisation governs the international Peppol network which is used for eInvoicing in Australia. The directory contains the list of end users registered on the Peppol network and their receiving capabilities.

    You can use the Peppol Directory to look up if your trading partners are connected to Peppol.

    However, note that:

    • While in Australia the publishing of receivers’ details to the Peppol Directory is required, not all jurisdictions enforce this.
    • Only receivers’ details are publishedExternal Link. If an entity can only send, they may not be listed.
    • Every entity is registered using a unique participant identifier (Participant ID) with the following 3 components
      • identifier scheme – iso6523-actorid-upis
      • International Code Designator (ICD) valueExternal Link
        • 0151 is the ICD for the Australian business number (ABN) which is used by most Australian entities. However, some may use a different ICD especially if they also trade overseas
      • unique identifier denoted by the ICD, i.e. a participant's actual ABN
        • for example, the Participant ID for the ATO is:
          iso6523-actorid-upis::0151:51824753556
          (identifier scheme::ICD value:unique identifier).

    Before you start transacting

    We recommend you always complete appropriate identity and ‘know your customer’ checks before transacting with any new trading partner, regardless of their registration status in the Peppol Directory.

    Before sending an eInvoice to an entity listed in the directory, you should contact them to confirm that they are willing and able to transact with you using Peppol, and then also to confirm the send and receipt of your initial eInvoices.

    How to to identify Australian entities registered in the Peppol Directory

    Follow the steps below to produce a list of entities registered in the Peppol Directory and connected to the Peppol network. The list is filtered to display Australian businesses using an ABN as their Peppol ID (0151 ICD).

    This simple search will identify most entities on the Peppol network and help you identify trading partners located in Australia. The list does not include all Australian businesses as some may be registered using an ICD other than 0151 for ABNs (for example, 0209 for GS1 identification keys).

    Step 1: Download and open the directory

    Go to Peppol.eu’s Peppol DirectoryExternal Link:

    • In the grey footer, select Participant IDs CSV (comma-separated values). A CSV file will download.
    • Open the CSV file in Excel, or a similar spreadsheet application.
    • Most spreadsheets are limited to one million rows. The Peppol Directory may exceed this capacity. You may need to split it into multiple files to access all the data.
    • Save the file as a macro enabled workbook for best performance.

    Step 2: Separate the ABNs

    The downloaded spreadsheet will contain a single column list of Participant IDs. You will need to split the identifier into its components to separate out the ABNs:

    • Select column A and go to the Data ribbon.
    • Select Text to Columns. The Convert Text to Columns Wizard will open.
    • Ensure Delimited is checked. Click Next.
    • Check Other and type ‘:’ (a colon) in the box to the right. Click Next.
    • Click Finish.

    The data will split into separate columns:

    • Column C will show the type of identifier (ICD) and Column D will show registered participants' unique identifiers
    • filter column C by ICD 0151 (the value may show as '151') to display only ABNs in column D.
    • Save your list.

    You can now compare Column D to your vendor data or against the ABRExternal Link data to identify your trading partners who are ready to receive eInvoices.

    Note: Some eInvoicing providers offer a service option to help you identify your registered trading partners and onboard your trading partners to the eInvoicing channel.

    More Peppol functions

    There are further resources and capabilities available to assist your navigation of the Peppol network. You may access more information and functions beyond the simple search in the Peppol Directory, for example:

    • You can download the full BusinessCards CSV. This file is large and requires a powerful computer to process. The result includes all data fields associated with all entities in the Peppol Directory. You can apply specific filtering to identify a range of Peppol participants, such as
      • all entities with an AU country code (that is, all business located in Australia)
      • all entities in the Peppol network that can receive an AU eInvoice (including entities outside of Australia).
    • Peppol practical participant searchExternal Link for more information about individual entities, such as the access point they’re using.
    • Free dashboards such as ionite.netExternal Link that provide high-level statistics, for example the number of registered entities in each country.
    • Some digital service providers offer Peppol statistics and data manipulation as a paid service.
    Last modified: 09 Mar 2022QC 68119