• Instructions for your FRWV variation application

    The following instructions will help you complete your application.

    Section A: Payee details

    A1 Do you have an Australian tax file number (TFN)?

    If your reason for variation (question C23) is:

    • ‘Tax treaty applies’ or ‘Exempt income – non tax treaty’ – you may not be required to have a TFN.
    • ‘Tax deductible expenses’ – you are required to have a TFN.

    If you are required to have a TFN and you don’t have one, you need to submit an application to us.

    If you have lodged a separate application or enquiry to us for a new or existing TFN, place X in the applicable box.

    Individuals

    If you are a non-resident of Australia and you are outside Australia when you apply for a TFN, use Tax file number – application or enquiry for individuals living outside Australia.

    If you are a non-resident of Australia, and you have arrived in Australia for work purposes, use Permanent migrants or temporary visitors to Australia – online tax file number (TFN) application or enquiry. You can apply online using the individual auto-registration.

    Non-individuals

    You can get a TFN when applying for your ABN.

    A2 Do you have an Australian business number (ABN)?

    If your activities within Australia are in the form of a business, a venture or a concern in the nature of trade, you are entitled to an ABN. By obtaining and quoting your ABN to your Australian resident payers, you will avoid amounts being withheld from your payments at 49%.

    Quoting your ABN reduces the risk of administration errors that could delay the processing of your application.

    If your reason for variation (question C23) is:

    • ‘Tax treaty applies’ or ‘Exempt income – non tax treaty’, you may not be required to obtain an ABN.
    • ‘Tax deductible expenses’, in most circumstances, you will be required to have an ABN.

    If you are required to have an ABN, and you don't have one, you need to Apply for an ABNExternal Link

    If you have lodged a separate application or enquiry to us for a new or existing ABN, place X in the applicable box.

    If you are not required to have a TFN or ABN

    If you are not required to have a TFN or ABN, you must attach proof of identityExternal Link to your application. We need evidence of who you are to correctly identify you, as well as administer the Australian tax laws.

    Important

    If you are sending proof of your identity through the mail, you must provide acceptable original documents or copies certified by an Australian Embassy, High Commission or Consulate. Certified copies are preferred. If you provide original documents, we will return them to you by registered mail. If you are not within a reasonable distance of an Australian Embassy, High Commission or Consulate and your document was issued in a signatory country, you can arrange for a copy to be certified following the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents (Hague Apostille Convention).

    An apostille is a type of certification issued by a 'competent authority' designated by the state in which your document was issued. The list of signatory countries can be found at the HCCH - Hague Conference on Private International Law.External Link If a document is not in English, a written translation must be provided and certified as a true and correct copy by an authorised translation service.

    Note: certified copies may not be returned to you.

    If you are applying for a variation as an individual, you must provide two of the following documents. They must both be current. At least one of the documents must be from Category A.

    Category A documents
    • Overseas passport
    • Overseas birth certificate – if you have changed your name you must provide another document showing how you changed your name (for example, marriage certificate, deed poll or change-of-name certificate)
    • Australian full birth certificate – if you have changed your name you must provide another document that shows how you changed your name (for example, marriage certificate, deed poll or change of name certificate)
    • Australian passport
    Category B documents
    • National photo identification card
    • Overseas government identification
    • Marriage certificate – if you provide this document to verify how you changed your name, it will not count as a second document
    • Driver licence – the address listed on your licence must match the home address on this application

    If you are applying for a variation as a non-individual entity, you will need an original or certified copy of a certificate of registration with a relevant authority in your country of origin. The certificate must show:

    • the legal name of the entity applying for a variation.
    • details of all associates of the entity, such as directors of a company, partners of a partnership and trustees of a trust or super fund.

    Details of all associates should include their:

    • full name
    • address
    • date of birth (if an individual)
    • gender (if an individual)
    • position held.

    An entity that is not a resident of Australia but is registered with the Australian Securities and Investment Commission and has an Australian Registered Body Number (ARBN), will meet the identity requirement by quoting the ARBN on the application form.

    If a certificate of registration is not provided, proof of identityExternal Link of the associates is required.

    1. If the associate is an individual, this will consist of one of the following:            
      • certified copy of current passport  
      • original or certified copy of national identification card with photo
      • original or certified copy of a birth certificate
      • original or certified copy of government identification with photo
      • original or certified copy of current drivers licence with photo
      • original or certified copy of marriage certificate.
       
    2. If the associate is not an individual, proof of identityExternal Link will consist of one of the following:            
      • original or certified copy of a certificate of registration  
      • original or certified copy of a bank statement
      • original or certified copy of a lease agreement of the business property
      • original or certified copy of a rates notice of the business property.
       

    An associate of an applicant that is not an individual should also provide details of its associates, such as partners, directors and trustees.

    If an associate of an applicant that is not an individual cannot provide documentary evidence of its own identity, then it must provide evidence of identity of its associates.

    A3 Are you an individual or a non-individual entity?

    Indicate your entity type by printing X in the applicable box.

    Individual

    An individual, includes a sole trader but excludes companies or other organisations.

    Non-individual

    For more details, go to A7.

    A4 What is your date of birth?

    You must complete this question if you are an individual.

    A5 What is your legal name?

    You must complete this question if you are an individual.

    Family name, given name and other given names: Provide the names that appear on all official documents or legal papers.

    A6 What is your business name?

    Only complete this question if you are an individual. If you do not have a business name or it is the same as your legal name, leave this question blank. Do not write ‘AS ABOVE’, ‘NOT APPLICABLE’ or ‘N/A’.

    Your business name is the name you trade under or that is known by your suppliers or customers. It may be different from your legal name.

    It may be the name you have registered with other government departments.

    A7 What type of entity are you?

    You must complete this question if you are a non-individual entity.

    The following are broad definitions of the common entity types for non-individuals.

    Partnership: An association of people carrying on a business as partners or receiving of income jointly, but not including a company. A partnership is not a taxable entity; rather its members are taxable in their individual capacities on their shares of the net partnership income, whether distributed to them or not.

    A partnership does not include a corporate limited partnership.

    Company: A company includes all bodies corporate or any other unincorporated association or body of persons but does not include a partnership and a non-entity joint venture. A company comes into existence when it is registered and is taxable in its own right.

    Trust: A trust is not a separate taxable entity. Often it is the beneficiaries who are ultimately entitled to receive and retain the trust income and pay income tax on it. In some circumstances, the trustee is liable for the tax on the trust's income.

    Government organisation: An organisation owned or administered by a sovereign state or country.

    Super fund: A fund will be a ‘foreign super fund’ if it does not fall within the definition of an ‘Australian super fund’. Generally a super fund is an Australian super fund if the following applies:

    • it was established in Australia
    • any of its assets are located in Australia
    • it is managed and controlled in Australia
    • it had no active member, or it had active members who are Australian residents holding at least 50% of one of the following              
      • the total market value of the fund’s assets attributable to super interests held by active members
      • the sum of the amounts that would be payable to or in respect of active members if they voluntarily ceased to be members.
       

    A fund is an Australian super fund for an income year in which it satisfies all of these conditions. If a fund fails to satisfy one of the conditions at a particular time, it is not an Australian super fund at that time even if it satisfies the other conditions.

    Other: If your entity type is different to the ones described above, give details in the space provided.

    A8 What is your legal name and business name?

    You must complete this question if your entity type is non individual.

    If you have an ABN, the legal name and business name you supplied in the ABN application must be provided here. Include both the legal name and business name if they are different.

    Example

    Legal name

    Trading name

    Your legal name should be the business or organisation name that appears on all official documents or legal papers.

    Your business name is the name your organisation trades under or is known as by your suppliers or customers.

    Partnership

    1. ANN CITIZEN, BRIAN SMITH AND GREG JONES

     

    1. CSJ CONCRETE PATHS

    Company

    2. AXY Pty Ltd

     

    2. ANN’S SWIM COACHING

    Trust

    3. SMITH FAMILY TRUST

     

    3. ABC GARDENING

    The above examples would be written at question 8 as:

    1. ANN CITIZEN, BRIAN SMITH AND GREG JONES trading as CSJ CONCRETE PATHS

    2. AXY Pty Ltd trading as ANN’S SWIM COACHING

    3. SMITH FAMILY TRUST trading as ABC GARDENING

    End of example

    A9 What is your ultimate holding company name?

    If your entity type is a company and the payee is a subsidiary company, you must complete this question.

    A subsidiary company is controlled by another company through the composition of the board of directors, by having more than half the voting power or by owning more than half the issued capital of the company.

    An ultimate holding company is a holding company but it is not a subsidiary of any other company.

    A10 What is your country of residence for tax purposes?

    A payee’s country of residence for tax purposes will be determined by the ‘tests of residence’ present in that country’s tax legislation. For individuals, a common understanding of residence may be used to work out the country of residence for tax purposes. A company or other entity type is normally resident in the country in which its central management and control is situated.

    A11 What is your taxpayer identification number (TIN) in that tax-resident country?

    Provide the identification number used by the payee to interact with their country of residence government about all tax matters. It may be used by us to confirm your identity.

    A12 What is your email address?

    Generally, we cannot send confidential information to external email addresses. We may use secure email methods to communicate with some taxpayers. Normally, we use email to answer general questions or send publicly available information. We will not send your sensitive personal or business details via email.

    A13 What is your Australian contact phone number?

    Provide a phone number in Australia that we can contact you on between 8.00am and 6.00pm, Monday to Friday. .

    You must provide at least one contact phone number.

    A14 What is your phone number outside Australia?

    Provide a phone number before you arrive in Australia, that we can contact you on between 8.00am and 6.00pm Monday to Friday.

    A15 What is your preferred language, if other than English?

    Provide your preferred language, if English is not your preferred language. We may not be able to speak to you in your preferred language at all times; however, we will try to arrange an interpreter to help.

    A16 What is your postal address?

    We will use this address to contact you by mail. Ensure this address is appropriate to receive this type of mail.

    Last modified: 31 May 2017QC 21831