To start using eInvoicing, you need to register on the Peppol eInvoicing network.
There are different options to register on the Peppol network, including through either:
- your existing eInvoicing Ready software
- an eInvoicing service provider
- a free or low cost online solution – see eInvoicing Ready product registerExternal Link.
Choose an option that best fits your business needs and plans. To get ready, you can:
- check the eInvoicing Ready product registerExternal Link to find out if your existing software is ready for eInvoicing
- check with your software provider to find out whether your existing software is or will be ready for eInvoicing
- talk to different eInvoicing service providersExternal Link to find out how they can help you become ready for eInvoicing.
If you need help, talk to your business adviser about eInvoicing and how to get started.
The Peppol eInvoicing standard can be used to issue an invoice that complies with the requirements of a tax invoice.
For record keeping purposes, an eInvoice is no different to other digital records. Make sure you follow the digital record keeping rules for business.
For more information about eInvoicing for your business, see:
- Getting started with eInvoicing for small business
- Getting started with eInvoicing for medium and large businesses.
To successfully transition to eInvoicing, review your business processes and requirements to understand your current state of invoicing. This includes:
- how many invoices you send and receive, and how often
- how you send, receive and process invoices and if you use purchase orders
- who your top suppliers and buyers are (by number of invoices)
- what changes are required in the current software and scanning tools that you use to manage your accounts payable and receivable.
To plan for a smooth transition to eInvoicing:
- understand and manage changes in business processes within your business
- communicate with your trading partners about upcoming changes
- make sure your customer records are up to date, including capturing their ABN
- encourage your trading partners to get ready and start using eInvoicing.
Onboard your trading partners
To successfully onboard your trading partners, you should:
- Try eInvoicing with a small number of your trading partners.
- Progressively onboard more of your trading partners, focussing on those with most benefit to your organisation, for example high-volume suppliers, or those with a high error rate.
- Transition as many of your trade partners as possible to the eInvoicing channel to maximise your benefits.
For more information see, Onboarding trading partners for large businesses.How to register your business on the Peppol network and use eInvoicing to transact with your trading partners.