If you incur expenditure to an associate – and you pay that amount in the same year – you can claim a notional deduction for that amount in that year (provided you meet all other eligibility requirements for the R&D tax incentive).
Paying an amount to an associate can include making a constructive payment, where you apply or deal with the amount on their behalf or as they direct.
What if you do not pay the amount until a later year?
If you do not pay the amount until a later income year, you can choose to do either of the following:
- claim a deduction under the normal income tax provisions - for example, the general deduction provision, section 8-1 of the Income Tax Assessment Act 1997 – for the income year in which the amount was incurred
- claim a notional R&D deduction in the year you make the payment.
If you claim the deduction (or obtain a non-R&D tax offset) for this expenditure under the first choice, you will no longer be entitled to claim a notional R&D deduction in the year you make the payment. This choice, (which can be made in your return or as an amendment) must be made by the time you lodge your return for the income year before the one in which the payment is made and cannot be reversed – for example, you cannot later request an amendment of the assessment to disallow the deduction you claimed.
Ingenious Plans Pty Ltd is a corporation incorporated in Australia that carries on a business in Australia. During the 2015 income year, Ingenious Plans incurs an expense of $20,000 to an associate to carry out R&D activities on their behalf. However, they do not pay the $20,000 until the 2016 income year.
Ingenious Plans is registered for the R&D activities for the income year in which they were conducted. The expenditure also satisfies the various eligibility requirements for the R&D tax incentive. However, Ingenious Plans cannot claim a notional deduction for the expenditure to the associate under the R&D tax incentive in the 2015 income year because they did not pay the amount in that income year.
When preparing their income tax return for the 2015 income year, Ingenious Plans did not take the expenditure incurred to their associate into account when they worked out the following:
- the amount they could claim as a deduction under any non-R&D provision
- their entitlement to a non-R&D tax offset.
Because of this, Ingenious Plans is entitled to a claim a notional R&D deduction for the expenditure of $20,000 for the 2016 income year.End of example
Amounts incurred by a member of a consolidated group to another member of the same group are not required to be paid before being claimed under the R&D tax incentive (provided the amounts meet all other eligibility criteria). The amounts are taken to have been incurred by the head company of the group.
Who is my associate?
In broad terms, associates are those entities that, by reason of family or business connections, might appropriately be regarded as being associates of a particular entity.
- section 318 of the Income Tax Assessment Act 1936.
Some examples of an associate of a company, other than a company in the capacity of trustee, include:
- a partner of the company or a partnership in which the company is a partner
- a trustee of a trust estate under which the company or associate benefits
- another entity (including a natural person) that, acting alone or with another entity or entities, sufficiently influences the company
- an entity (including a natural person) that, either alone or together with associates, holds a majority voting interest in the company
- a second company that is sufficiently influenced by the company or the company's associate
- a second company in which a majority voting interest is held by the company or the company's associate.
What does 'sufficiently influence' mean?
Under the associate rules, a company is sufficiently influenced by an entity or entities if the company, or its directors, are accustomed or under an obligation to act (or might reasonably be expected to act) in accordance with the directions, instructions or wishes of that entity or entities.
The influence by another entity could be either formal or informal and the directions, instructions or wishes of the influencing entity can be communicated directly or through interposed companies, partnerships or trusts.
What does 'majority voting interest' mean?
Under the associate rules, majority voting interest means the ability to cast, or to control the casting of, more than 50% of the maximum number of votes that may be exercised at a general meeting of the company.
For information on registration, eligibility of R&D activities and findings, contact AusIndustry
- Visit the ‘Contact Us’ page on the business.gov.au website for details on how to contact AusIndustry via phone (13 28 46), email or web chat.
For information on eligible entities and amounts you can claim, contact the ATO
- Visit the website ato.gov.au/randdtaxincentive
- Call the ATO on 13 28 66 between 8.00am and 6.00pm Monday to Friday
- Email the ATO at firstname.lastname@example.org