Show download pdf controls
  • Step 2: Identify your eligible employees

    Key points:

    You, or your registered tax or BAS agent, must identify each eligible employee and the eligible business participant that you will claim the JobKeeper payment for.

    You only need to complete this step once. Ensure you include:

    • all employees who are eligible or have the potential to be eligible for JobKeeper in coming months
    • the business participant (if eligible).
    End of example

    On this page:

    Before you start

    Make sure you have completed Step 1: Enrol for the JobKeeper payment and Check actual decline in turnover.

    Make sure you meet the eligibility requirements.

    Make sure you have the name, tax file number (TFN) and date of birth details for the eligible business participant and any additional eligible employees you want to add.

    Determine the payment rate that you are eligible to claim for the eligible business participant and each of your eligible employees. You must pay your eligible employees at least the JobKeeper amount in the JobKeeper fortnight to claim the JobKeeper payment for that fortnight.

    Eligible employees must have completed and returned a JobKeeper employee nomination notice.

    If you are adding an eligible business participant, they must have completed an eligible business participant nomination notice. Check the payment rate that you are eligible to claim for the eligible business participant.

    If you are claiming the higher tier 1 rate, your eligible business participant must have provided you with a written declaration that they spent at least 80 hours actively engaged in your business during their reference period, prior to you claiming.

    If you want your registered tax or BAS agents to do this step for you, talk to them and nominate them to act on behalf of your business.

    Important: You cannot save the form while you are working on it and you cannot edit it once it is submitted. Read the instructions carefully to make sure you have all the information you need.

    Identify your eligible employees

    How you identify your eligible employees depends on your payroll software and your number of employees:

    Note: If you aren't using STP-enabled software, use our guide JobKeeper guide – employers not reporting through STP.

    Your STP-enabled payroll software has JobKeeper functionality

    If you use STP-enabled payroll software updated with JobKeeper functionality you can identify your employees directly in your payroll software. Follow these steps:

    1. Update each eligible employee in your payroll software and submit
    2. Log in to the Business Portal
    3. Confirm eligible business participant
    4. Confirm number of eligible employees
    1. Update each eligible employee in your payroll software and submit
    • Update each eligible employee and lodge via your payroll software.
    • Use the 'STP pay event' to submit your information and notify us of your eligible employees.
    • Select the payment rate that you are claiming for each of your eligible employees.
    • Payments made to eligible employees must be included in the STP pay event.
    • Use this guide or speak to your software provider if you need more help.
    2. Log in to the Business Portal
    • Log in to the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    3. Confirm eligible business participant
    • Select No if you are not identifying an eligible business participant.
    • Select Yes if you want to identify an eligible business participant.
    • Enter the eligible business participant’s tax file number (TFN) and date of birth.
    • Select Confirm then Save.
    • Select the eligible JobKeeper status for the business participant. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you’re claiming for the eligible business participant.
    • Select the payment rate (tier 1 or 2) you are claiming for the eligible business participant. Make sure you have evidence of their active engagement in the business.

    Screenshot of enrolment form statement about JobKeeper status, with an option list. In this case, the option ‘Claim FN 14 and 15’ and payment type ‘Tier 1’ are selected.

    Examples of available JobKeeper status:

    • Not claiming yet – the business participant is one of the following    
      • not currently eligible
      • not claiming for this month’s JobKeeper fortnights.
       
    • Claim FN 14 and 15 – the business participant is claiming both JobKeeper fortnights in this month.
    • Claim only FN 14 – the business participant is claiming fortnight 14 only. They are not eligible to claim fortnight 15.
    • Claim from FN 15 – the business participant is claiming fortnight 15 only. They are not eligible to claim fortnight 14.

    Available payment rate options are:

    • Tier 1 – 80 hours or more in reference period – the eligible business participant was actively engaged in your business for 80 hours or more in February 2020.
    • Tier 2 – less than 80 hours in reference period – the eligible business participant was actively working within your business for less than 80 hours in February 2020.
    4. Confirm number of eligible employees
    • The number of eligible employees is pre-filled based on your lodged STP pay report.
    • Check it shows the correct number of eligible employees for each JobKeeper fortnight.
    • You will not be able to edit the numbers via this form. If the number is incorrect, lodge an updated STP pay report before returning to this form to complete Step 2 online.

    Screenshot of enrolment form section asking you to check the number of eligible employees and payment tiers, along with a warning that it can take 72 hours for our systems to update.

    Tips:

    • Check your summary section is correct before you submit.
    • Use the Print friendly function to capture your complete JobKeeper identification details in PDF format. We recommend you save this information, including your receipt number, for your records.
    • You will need to make any future changes to eligible employees in your payroll software.

    Next step:

    Your STP-enabled payroll software does not offer JobKeeper functionality and you have 200 employees or less

    If you have 200 employees or less and your STP-enabled payroll software does not offer JobKeeper functionality, log in to the Business Portal and we will provide you with a list of your employees using information from an earlier STP pay report. Follow these steps:

    1. Log in
    2. Confirm eligible business participant
    3. Identify your eligible employees
    4. Add any additional eligible employees
    1. Log in
    • Log into the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    2. Confirm eligible business participant
    • Select No if you are not identifying an eligible business participant.
    • Select Yes if you want to identify an eligible business participant.
    • Enter the eligible business participant’s tax file number (TFN) and date of birth.
    • Select Confirm then Save.
    • Then select the eligible JobKeeper status for the business participant. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you are claiming for the eligible business participant.
    • Select the payment rate (tier 1 or 2) that you are claiming for the eligible business participant and make sure you have evidence of their active engagement in the business.

    Examples of available JobKeeper status options:

    • Not claiming yet – the business participant is one of the following:    
      • not currently eligible
      • not yet claiming for this month’s JobKeeper fortnights.
       
    • Claim FN 14 and 15 – the business participant is claiming both JobKeeper fortnights in this month.
    • Claim only FN 14 – the business participant is claiming fortnight 14 only. They are not eligible to claim fortnight 15.
    • Claim from FN 15 – the business participant is claiming fortnight 15 only. They are not eligible to claim fortnight 14.

    Available payment rate options are:

    • Tier 1 – 80 hours or more in reference period – the eligible business participant was actively engaged in your business for 80 hours or more in February 2020.
    • Tier 2 – less than 80 hours in reference period – the eligible business participant was actively engaged in your business for less than 80 hours in February 2020.
    3. Identify your eligible employees
    • A list of employees will be pre-filled from your STP pay report.
    • Select a JobKeeper status for each of your eligible employees to identify the JobKeeper fortnights you’re claiming for them.
    • Select a payment rate (tier 1 or 2) for each of your eligible employees.

    Screenshot of an example list of potentially eligible employees, showing that you can select options from drop-down lists for JobKeeper status and payment tier.

    Examples of available JobKeeper status options:

    • Never eligible – the employee is not eligible and you will never be able to claim for them. After you lodge, these employees will be removed as potentially eligible employees.
    • Not claiming yet – you are not claiming for the employee now, but may claim later. For example they are on maternity leave and will be returning to work in November.
    • Claim FN 14 and 15 – you have paid at least the JobKeeper amount to this employee in both fortnights and are claiming those fortnights.
    • Claim only FN 14 – you have paid at least the JobKeeper amount to this employee in fortnight 14 only and are claiming fortnight 14.
    • Claim from FN 15 – you have paid at least the JobKeeper amount to this employee in fortnight 15 only and are claiming fortnight 15.

    Available payment rate options are:

    • Tier 1 – 80 hours or more in reference period – the eligible employee's total hours of work, paid leave and paid public holidays was 80 hours or more in the 28 days finishing on the last day of the last pay period that ended before 1 July 2020 or 1 March 2020.
    • Tier 2 – less than 80 hours in reference period – the eligible employee's total hours of work, paid leave and paid public holidays was less than 80 hours in the 28 days finishing on the last day of the last pay period that ended before 1 July 2020 or 1 March 2020.
    4. Add any additional eligible employees

    If you have additional eligible employees who are not in your pre-filled list:

    • Select Yes if you want to add any additional employees who are eligible or have the potential to be eligible later.
    • Add up to 40 additional employees using their tax file number (TFN) and date of birth.
    • Select Confirm then Save for your eligible employee to be added to the list.
    • Select a JobKeeper status for each of your additional eligible employees to identify the JobKeeper fortnights you’re claiming for them.
    • Select a payment rate (tier 1 or 2) for each of your eligible employees.

    Screenshot of enrolment form question ‘Do you want to add additional employees?*’ with the answer ‘Yes’ selected. There is an option to add employees and fields to type in each additional employee’s details.

    Tips:

    • Your list of identified eligible employees will appear as a pre-filled list in future months. You will not be able to add additional employees online once you complete Step 2.
    • Any future changes must be made through your STP-enabled payroll software.
    • Check your summary page is correct before you submit.
    • Use the print friendly function to capture your completed JobKeeper identification details in PDF format. You may want to save this information, including your receipt number, for your records.

    Next step:

    Your STP-enabled payroll software does not offer JobKeeper functionality and you have more than 200 employees

    If you use STP-enabled payroll software that does not offer JobKeeper functionality, and you have more than 200 employees, you can choose any one of these methods to identify your employees. Follow these steps:

    1. Identify your eligible employees in one of the following ways      
    2. Log in
    3. Confirm eligible business participant
    4. Confirm number of eligible employees
    1. Identify your eligible employees

    First, do one of the following:

    2. Log in
    • Log into the Business Portal using myGovID.
    • View the COVID-19 screen and select Step 2 – Identify and maintain employees eligible for JobKeeper wage subsidies.
    3. Confirm eligible business participant
    • Select No if you are not identifying an eligible business participant.
    • Select Yes if you want to identify an eligible business participant    
    • Enter the eligible business participant’s tax file number (TFN) and date of birth.
    • Select Confirm then Save.
    • Select the eligible JobKeeper status for the business participant. The JobKeeper status field identifies the JobKeeper fortnights (FN) that you’re claiming for the eligible business participant.
    • Select the payment rate (tier 1 or 2) that you are claiming for the eligible business participant and make sure you have evidence of their active engagement in the business.

    Screenshot of enrolment form statement about JobKeeper status, with an option list. In this case, the options ‘Claim FN 14 and 15’ and ‘payment type ‘Tier 1’ are selected.

    Examples of available JobKeeper status options:

    • Not claiming yet – the business participant is one of the following:    
      • not currently eligible
      • not yet claiming for this month’s JobKeeper fortnights.
       
    • Claim FN 14 and 15 – the business participant is claiming both JobKeeper fortnights in this month.
    • Claim only FN 14 – the business participant is claiming fortnight 14 only. They are not eligible to claim fortnight 15.
    • Claim from FN 15 – the business participant is claiming fortnight 15 only. They are not eligible to claim fortnight 14.

    Available payment rate options are:

    • Tier 1 – 80 hours or more in reference period – the eligible business participant was actively engaged in your business for 80 hours or more in February 2020.
    • Tier 2 – less than 80 hours in reference period – the eligible business participant was actively engaged in your business for less than 80 hours in February 2020.
    4. Confirm number of eligible employees
    • The number of eligible employees is pre-filled from the data you supply us when you identify your employees    
      • the STP pay report you lodged with us via your software
      • the pre-filled JobKeeper report we provided and you returned to us
      • the JobKeeper report you produced and returned to us.
       
    • Check it shows the correct number of eligible employees for each JobKeeper fortnight.
    • You will not be able to edit the numbers via this form. If the number is incorrect, lodge an updated STP pay report or JobKeeper report before returning to this form to complete Step 2 online.

    Screenshot of enrolment form section asking you to check the number of eligible employees and payment tiers, along with a warning that it can take 72 hours for our systems to update.

    Tips:

    • Check your summary page is correct before you submit.
    • Use the Print friendly function to capture your complete JobKeeper identification details in PDF format. We recommend you save this information, including your receipt number, for your records.
    • Future changes to your eligible employees can be actioned in your software or using JobKeeper reports through File transfer.

    Next step:

      Last modified: 26 Oct 2020QC 62205