Police officer expenses A–F

Ammunition

You can claim a deduction for the cost of additional ammunition you buy for work-related training purposes.

Bags and cases for work items

If you use a bag or a case – for example, a briefcase, to carry items for work, you can claim a deduction to the extent that you use it work purposes.

Work items may include laptops, legal documents, briefs and protective gear. Private and domestic items like gym gear, food or a personal phone or tablet are not work items. To be deductible, your job must require you to transport work items and the bag must be suitable for that purpose.

If the bag or case cost you $300 or less, and you use it for work only, you can claim an immediate deduction for the whole cost of the bag in the year you buy it. If the bag or case cost more than $300, you can claim a deduction for its decline in value over the bag's or case's effective life.

If you use the bag or case to carry both work and private items, you need to apportion the expense between work-related and private use. You can only claim the work-related portion of the cost.

 

Bulletproof jackets and vests or body armour

The police department normally supplies and replaces bulletproof jackets, vests, body armour and similar items. You can claim a deduction for the cost of additional or more sophisticated equipment you buy and use for work-related activities.

Car expenses

You can't claim a car expenses deduction for normal trips between your home and regular place of work. These are private expenses, even if you:

• live a long way from your usual or regular workplace
• have to work outside normal business hours – for example, weekend or early morning shifts
• have to carry an item that is illegal to carry on public transport.

In limited circumstances, you can claim the cost of trips between home and work, such as where you carry bulky tools or equipment for work or where you had shifting places of employment.

To be able to claim a deduction for the cost of trips between home and work while carrying bulky tools or equipment, all the following conditions must be met:

• the tools or equipment are essential to perform your employment duties
• the tools or equipment are bulky, meaning that
  • because of the size and weight, they are awkward to transport
  • they can only be transported conveniently using a motor vehicle
• there is no secure storage for such items at the workplace.

It will not be sufficient if you transport the tools or equipment merely as a matter of choice. For example, if your employer provides secure storage, your decision to transport items home will be a matter of choice.

You are considered to have shifting places of employment where you have no fixed place of work and you continually travel from one work site to another before returning home.

You can also claim a deduction for the cost of using a car you own, lease or hire (under a hire-purchase arrangement) when you drive:

• directly between separate jobs on the same day – for example, you travel from your job as a police officer to a second job as a security guard
• to and from an alternative workplace for the same employer on the same day – for example, when you travel from the police station to the scene of a crime or to attend a conference at police headquarters before going to work at your normal station
• from home directly to an alternative workplace – for example, travelling from home to court to give evidence in a criminal trial or to a local school to conduct safety discussions with the students.

You can't claim car expenses for a car you use under a salary sacrifice or novated lease arrangement. This is because it's usually your employer leasing the car from the financing company and making it available for your use. You can however claim additional work-related expenses you incur that are associated with your work use of the car such as parking and tolls.

To claim a deduction, you must keep records of your car use. You can choose between the logbook method or the cents per kilometre method to work out your deduction.

If you use the logbook method, you need to keep a valid logbook to help you work out the percentage of work-related use along with written evidence of your car expenses.

If you use the cents per kilometre method, you need to you need to be able to show how you work out your work-related kilometres. You must be able to show that the kilometres travelled were work-related.

If you claim your work-related car expenses using one of the above methods, you can’t claim any further deductions in the same tax return for the same car. For example, petrol, servicing, and insurance costs.

To claim a deduction in your tax return, include the amount of your claim at Work-related car expenses. The Work-related car expenses calculator can help you work out the amount you can claim as a deduction.

You can’t use the cents per kilometre or logbook methods to work out your claim for a:

• motorcycle
• vehicle with a carrying capacity of one tonne or more (such as a ute)
• vehicle that can transport 9 passengers or more (such as a minivan).

For these vehicles, you can claim the actual expenses you incur for your work-related travel. This includes costs such as fuel, oil, insurance and loan interest along with the decline in value of the vehicle. You must keep receipts for all your expenses and records to show your work-related use of the vehicle. Although you are not required to keep a logbook, it is the easiest way to calculate your work-related use of the vehicle.

To claim a deduction for actual expenses you incur for a vehicle not defined as a car, include the amount at Work-related travel expenses.

 

 

 

 

Child care

You can't claim a deduction for the cost of child care (including school holidays and before and after school care) when you’re working. It’s a private expense, and the expenses have no direct connection to earning your income.

Clothing and uniform expenses (including footwear)

With a few exceptions, clothing can't be deducted as a work-related expense.

Generally, you can't claim conventional clothing (including footwear) as a work-related expense, even if your employer requires you to wear it and you only wear these items of clothing at work.

'Conventional clothing' is everyday clothing worn by people regardless of their occupation – for example, business attire worn by a police officer to attend court and give evidence or plain clothes police.

You may be able to claim a deduction for the cost of conventional clothing if you're working as an undercover police officer and you buy additional conventional clothing to wear during a specific operation. The clothing must directly relate to your income-earning activities as a police officer. For example, clothing which you would not normally wear which is worn to pose as a member of a gang.

You can claim a deduction for costs you incur to buy, hire, repair or replace clothing, uniforms and footwear you wear at work if it's in one of the following categories:

• protective – clothing with protective features or functions you wear to protect yourself from specific risks of injury or illness at work. For example, a hi-vis vest or fire-resistant clothing. Conventional clothes you wear at work are not regarded as protective clothing if they lack protective qualities designed for the risks of your work. This includes jeans, trousers, socks or closed shoes such as sneakers.
• occupation specific – clothing that distinctly identifies you as a person with a particular profession, trade or occupation. For example, a judge's robes or a chef's chequered pants. Items traditionally worn in a profession are not occupation-specific where the clothing is worn by multiple professions.
• a compulsory uniform – clothing that your employer strictly and consistently enforces you wear by workplace agreement or policy and distinctly identifies either
  • you as an employee working for a particular employer
  • the products or services your employer provides
• a non-compulsory uniform – clothing that your employer registers on the Register of Approved Occupational Clothing and you wear the uniform at work.

Your normal police uniform will meet the requirements for a compulsory uniform.

You can't claim a deduction if your employer buys, repairs or replaces your clothing.

 

Club membership fees

You can't claim a deduction for club membership fees, except for Federal or State Police pistol clubs.

Drivers licence

You can't claim a deduction for the cost to get or renew your drivers licence, even if you must have it as a condition of employment. This is a private expense.

You can claim a deduction for additional costs you incur to get a special licence or condition on your licence to perform your work duties. For example, the cost you incur to get a heavy vehicle permit.

Entertainment and social functions

You can't claim a deduction for the cost of any entertainment, fundraising or social functions. This applies even if they are compulsory, non-compulsory or you discuss work matters at the event. Entertainment and social functions include the cost of:

• work breakfasts, lunches or dinners
• attendance at sporting events as a spectator
• gala or social nights
• concerts or dances
• cocktail parties
• other similar types of functions or events.

These are private expenses because these events do not have a direct connection to your work duties.

You also can’t claim the cost of travelling to and from functions.

Fines and penalties

You can't claim a deduction for any fines or penalties you get when you travel to work or when you are travelling for wok purposes. Fines may include parking and speeding fines or penalties.

Firearms, guns and related equipment

Firearms, guns and related equipment is normally supplied by your employer. You can't claim a deduction for any equipment provided to you.

You can claim a deduction for the decline in value of gun-related equipment, such as a speed loader, a sighting device or sling weapon grip that you purchase and use for work-related purposes.

You can also claim a deduction for the cost of cleaning your police issued firearms, guns and related equipment and the gun-related equipment you purchase and use for work.

First aid courses

You can claim a deduction for the cost of first aid training courses if you are both:

• a designated first aid person
• need to complete a first aid training course to assist in emergency work situations.

You can’t claim a deduction if your employer pays for or reimburses you for the cost of the course.

Fitness expenses

You generally can’t claim gym and fitness expenses (such as skipping ropes, weights and other fitness equipment). This is the case even if you need to pass medical examinations and fitness tests to maintain your employment for your role. These are private expenses, except in very limited circumstances.

You can claim a deduction where your role requires you to both:

• maintain an extremely high level of fitness well above the general occupation standard
• perform ongoing strenuous physical activities as an essential and regular part of your role.

You can’t claim a deduction for expenses you incur to buy conventional clothing you use in the course of keeping fit even if it has to be a particular colour. This includes tracksuits, running or aerobic shoes, socks, sporting shirts or shorts.

 

For more police officer expenses, see:

• Police officer expenses G–O
• Police officer expenses P–S
• Police officer expenses T–W