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  • New employees

    New employees can complete some of their employee commencement forms online, through ATO online services through myGov.

    On this page

    Using online forms

    Online forms make your new employee processes easier and also help your employees.

    Our online forms are:

    • Tax file number declaration
    • Superannuation (super) standard choice
    • Withholding declaration
    • Medicare levy variation declaration.

    We prefill information when your employee accesses these online forms, reducing the likelihood of:

    • your employee giving you incorrect information
    • you making a calculation error, such withholding an incorrect amount of tax.

    It's easier for you because you don't send the form to us.

    When to use these forms

    Before completing the Tax file number declaration online, we encourage your employee to speak with you as you may have your own electronic form.

    Your employees should use the new employment forms when:

    • they start employment with you
    • their situation changes and you need to recalculate how much tax to withhold from payments you make to them
    • your employee wants you to pay their super guarantee (SG) into a new super fund.

    Your employees can view their current and historical tax details in ATO online services. However, they won't see historical forms before 2017. If their current employment details are not displayed, they don't need to submit a new form unless their situation has changed.

    Employee access directly through myGov

    Your employees can access and complete pre-filled commencement forms through myGov by going to their linked ATO online services then going to Employment, then New employment.

    To complete the forms, your employee needs to know:

    • your ABN
    • their employment type (for example, full time, part-time, casual)
    • the details of the super fund they would like their super to be paid into
    • the following details if choosing your default super fund
      • fund name
      • unique superannuation identifier (USI)
      • ABN.

    Some of this information will be pre-filled in the form, making it quicker to complete and improving the accuracy of the information submitted.

    On the ATO online services screen, your employee can:

    • view pre-filled information about their tax affairs (for example, residency status and education loans)
    • see information related to their super, including their existing funds and your default fund
    • complete and submit the employee commencement forms to us.

    Once the form is complete, employees need to print the employee tax and super details summary and provide it to you.

    You then enter the information into your system and keep a copy of the form for your records. Don't send the printed employee tax and super details summary to us.

    If an employee makes a mistake in the form, they can update it in ATO online services and give you a new version.

    Employees can also make updates to previous forms if their situation changes, such as a change in their residency or finalising their Higher Education Loan Program (HELP) debt.

    If your employee would like to choose a new super fund, or compare existing super accounts, they can access the personalised YourSuper comparison tool on ATO online services through myGov. The YourSuper comparison tool is a simple way to compare MySuper products and helps employees choose a super fund that meets their needs.

    Employer software linking to forms in myGov

    The specifications are now available for software developers to build services that link your software to the online commencement forms. Check with your software provider to find out if this service will be offered.

    With this service, you can allow your employees to access the ATO online services form through their own payroll software or onboarding solution. They would:

    On the ATO online services screen, your employee can:

    • view pre-filled information about their tax affairs (for example, residency status or education loans)
    • see information related to their superannuation, including their existing funds and your default fund
    • complete and submit the employee commencement forms to us.

    Once the form is submitted, your payroll software will request the information from us through SBR2-enabled software. The information we give you will include the employee's tax file number, residency status, tax free threshold, Medicare levy details and chosen super fund.

    Sample form

    This is a sample of the Employee tax and super details form (PDF, 166KB)This link will download a file.

    Last modified: 15 Sep 2022QC 57579